AI-Enabled Executive Operations Coordinator

Ajaia | AI Consultancy; Fort Lauderdale (FL); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Performance incentives

Job summary

Ajaia | AI Consultancy is seeking an Executive Operations Coordinator to the CEO in Fort Lauderdale. You will protect the CEO's time, coordinate information flow, and drive AI-enabled workflows across the organization.

You'll build systems for capturing notes, decisions, and actions, draft communications, and ensure cross‑functional alignment with minimal revisions, leveraging AI to enhance productivity.

Qualifications

• 2–5 years of experience in executive operations or coordination roles.
• Strong writing, organization, and AI skills with demonstrated ability to use AI tools for workflow enhancement.
• Intellectually curious generalist who brings structure to fast-paced environments.
• Highly organized with a proven track record of managing executive calendars.

Responsibilities

• Independently manage the CEO's calendar, meeting coordination, and executive preparation.
• Produce high-quality meeting summaries, briefing documents, and communications with AI-assisted synthesis.
• Translate discussions into clear action items and ownership across leaders.
• Implement structured documentation and AI-assisted workflows to improve information flow.

Skills

AI tools

Strong writing

Organization

Meeting coordination

Cross‑functional comms

Job description

Ajaia | AI Consultancy is seeking an Executive Operations Coordinator to the CEO in Fort Lauderdale. You will protect the CEO's time, coordinate information flow, and drive AI-enabled workflows across the organization.

You'll build systems for capturing notes, decisions, and actions, draft communications, and ensure cross‑functional alignment with minimal revisions, leveraging AI to enhance productivity.