Aerospace Data & Document Control Specialist

AeroTEC, Inc.; Seattle, Northern (WA, KY); Hybrid; USD 60,000 - 91,000; Full time

Job summary

AeroTEC, Inc. is seeking a Data Management Administrator at the Seattle Engineering Center to manage controlled documents, data integrity, and compliance with AS9100/ITAR/EAR requirements.

You will support quality, engineering, and program teams by maintaining records, processing DTMs, and ensuring timely data delivery across projects. This role emphasizes proactive problem solving, audits, and continuous improvement in data workflows.

Qualifications

• 3+ years of document control experience in a regulated environment (aerospace/defense/manufacturing).
• Ability to handle high-volume workloads independently without a checklist.
• Strong analytical and troubleshooting skills to trace root causes.
• Synthesize knowledge across systems, procedures, and programs to solve novel problems.
• Working knowledge of AS9100, ISO 9001 or equivalent quality standards.
• Proficiency with SharePoint and Microsoft 365 and document management platforms.
• Exceptional attention to detail and clear written/verbal communication.
• Comfort with ambiguity and changing priorities in a fast-moving operation.

Responsibilities

• Manage the full lifecycle of controlled documents from initiation to revision control.
• Maintain document registers and configuration records per AS9100 Rev D requirements.
• Process Data Transmittal Memos (DTMs) and coordinate FAA-related documentation as needed.
• Support internal/external audits with retrievable records and traceability.
• Identify and resolve document control discrepancies; escalate systemic issues with solutions.
• Manage high-volume data entry across multiple programs and maintain data integrity across systems.
• Coordinate with engineers, program managers, and customers to ensure data accuracy and timely delivery.
• Serve as the go-to resource for internal teams on document control and data issues.
• Adhere to export control requirements (ITAR/EAR) and assist with compliance processes.
• Identify and implement continuous improvements in data workflows and SOPs.

Skills

Document control

High volume

Analytical skills

Troubleshooting

Quality standards

SharePoint

Microsoft 365

Communication

Ambiguity tolerance

Education

4 Year Degree

Tools

SharePoint

Microsoft 365

Job description

AeroTEC, Inc. is seeking a Data Management Administrator at the Seattle Engineering Center to manage controlled documents, data integrity, and compliance with AS9100/ITAR/EAR requirements.

You will support quality, engineering, and program teams by maintaining records, processing DTMs, and ensuring timely data delivery across projects. This role emphasizes proactive problem solving, audits, and continuous improvement in data workflows.