DATA MANAGEMENT ADMINISTRATOR

AeroTEC, Inc.; Seattle, Northern (WA, KY); Hybrid; USD 60,000 - 91,000; Full time

Job summary

AeroTEC, Inc. is seeking a Data Management Administrator at the Seattle Engineering Center to manage controlled documents, data integrity, and compliance with AS9100/ITAR/EAR requirements.

You will support quality, engineering, and program teams by maintaining records, processing DTMs, and ensuring timely data delivery across projects. This role emphasizes proactive problem solving, audits, and continuous improvement in data workflows.

Qualifications

• 3+ years of document control experience in a regulated environment (aerospace/defense/manufacturing).
• Ability to handle high-volume workloads independently without a checklist.
• Strong analytical and troubleshooting skills to trace root causes.
• Synthesize knowledge across systems, procedures, and programs to solve novel problems.
• Working knowledge of AS9100, ISO 9001 or equivalent quality standards.
• Proficiency with SharePoint and Microsoft 365 and document management platforms.
• Exceptional attention to detail and clear written/verbal communication.
• Comfort with ambiguity and changing priorities in a fast-moving operation.

Responsibilities

• Manage the full lifecycle of controlled documents from initiation to revision control.
• Maintain document registers and configuration records per AS9100 Rev D requirements.
• Process Data Transmittal Memos (DTMs) and coordinate FAA-related documentation as needed.
• Support internal/external audits with retrievable records and traceability.
• Identify and resolve document control discrepancies; escalate systemic issues with solutions.
• Manage high-volume data entry across multiple programs and maintain data integrity across systems.
• Coordinate with engineers, program managers, and customers to ensure data accuracy and timely delivery.
• Serve as the go-to resource for internal teams on document control and data issues.
• Adhere to export control requirements (ITAR/EAR) and assist with compliance processes.
• Identify and implement continuous improvements in data workflows and SOPs.

Skills

Document control

High volume

Analytical skills

Troubleshooting

Quality standards

SharePoint

Microsoft 365

Communication

Ambiguity tolerance

Education

4 Year Degree

Tools

SharePoint

Microsoft 365

Job description

Job DetailsLevel: ExperiencedJob Location: Seattle Engineering Center - SEC - Seattle, WA 98108Position Type: Full TimeEducation Level: 4 Year DegreeSalary Range: $60,000.00 - $91,000.00 Salary/yearJob Shift: Day

AeroTEC is an aerospace engineering, manufacturing, and flight test services company. AS9100 Rev D certified with Design Authority, we serve OEMs, airlines, and defense customers across two sites, our Seattle Engineering Center (SEC) and Moses Lake Flight Test Center (AFTC). We’re a high-tempo environment where precision, accountability, and continuous improvement aren’t buzzwords, they’re how we operate.

The Data Management Administrator is a critical operational role at the center of AeroTEC’s document control, data integrity, and compliance ecosystem. You’ll manage the lifecycle of controlled documents, engineering data, and transmittals across programs. Supporting quality, engineering, and program teams while ensuring compliance with AS9100, customer requirements, and export control regulations.

This role is for people who thrive under pressure, own their workload without being told, find a better way before someone asks them to — and go deep when something breaks.

What You’ll Do:

Document Control

• Manage the full lifecycle of controlled documents: initiation, review routing, approval, release, distribution, and revision control
• Maintain document registers and configuration records in compliance with AS9100 Rev D requirements
• Process Data Transmittal Memos (DTMs) accurately and on schedule, including FAA WCB coordination as required
• Support internal and external audits with accurate, retrievable records
• Identify and resolve document control discrepancies; escalated systemic issues with proposed solutions

Data Administration

• Manage high-volume data entry, tracking, and validation across multiple concurrent programs
• Maintain data integrity across SharePoint lists, internal systems (Quality Portal, MES), and program files
• Generate status reports and metrics to support program and quality teams
• Coordinate with engineers, program managers, and customers to ensure data accuracy and timely delivery

Internal Customer Support & Problem-Solving

• Serve as the go-to resource for internal teams — engineering, programs, quality, and supply chain — when document control or data issues arise
• Diagnose root causes rather than just symptoms; trace problems across systems, processes, and program history to understand why something broke
• Draw on cross-functional knowledge — QMS requirements, program context, system behavior, and regulatory obligations — to solve problems that don’t fit a standard script
• Connect the dots between what you know about process A and what’s happening in process B; the best solutions here come from people who hold the whole picture
• Communicate findings and fixes clearly to stakeholders at all levels, including non-technical internal customers

Compliance Support

• Adhere to export control requirements under ITAR and EAR; recognize and properly handle USML and ECCN-classified data
• Support the Trade Compliance Officer on screening, record-keeping, and data segregation requirements
• Apply CUI handling procedures per DFARS/CMMC requirements where applicable
• Flag potential compliance gaps proactively — don’t wait to be asked

Continuous Improvement

• Identify process inefficiencies in document control and data workflows; propose and implement improvements
• Participate in lean / CI initiatives; contribute to the Drag Reduction Program
• Develop and maintain SOPs for recurring data management tasks

Qualifications

What You Bring

Required

• 3+ years of document control experience in an aerospace, defense, manufacturing, or regulated industry environment
• Demonstrated ability to manage high-volume workloads accurately and independently — you don’t need a checklist for every task
• Strong analytical and troubleshooting skills — you can work backwards from a broken outcome to find the real cause, not just the obvious one
• Ability to synthesize knowledge across systems, procedures, and programs to solve novel problems; you connect things other people treat as separate
• Strong working knowledge of AS9100, ISO 9001, or equivalent quality management system requirements
• Proficiency with SharePoint, Microsoft 365, and document management platforms
• Exceptional attention to detail; errors cost programs
• Clear written and verbal communication — you can translate a complex issue into plain language for an engineer or an executive
• Comfort with ambiguity and changing priorities — this is a fast-moving operation

Preferred

• Export compliance experience: ITAR, EAR, USML, ECCN, or similar frameworks
• Familiarity with FAA regulatory documentation processes (Form 8110, DTMs, DERs)
• Experience supporting CMMC, DFARS, or CUI data handling requirements
• Background in aerospace manufacturing or flight test environments
• Experience with process improvement methodologies (Lean, Six Sigma, or similar)

Who You Are

You are a self-starter who builds systems where none exist and improves ones that do. You don’t need someone to walk you through your day — you triage your own work, manage competing deadlines without drama, and flag problems with solutions attached.

What sets you apart is how you think when things get hard. When a document issue surfaces, you don’t just fix the immediate problem — you ask why it happened, what else it might be connected to, and what that means for the next program or the next audit. You hold knowledge across multiple domains — process, regulation, system, history — and you use all of it. The best people in this role are the ones who can walk into a messy situation with incomplete information and work their way to a clear answer by making connections others miss.

You think in terms of downstream impact. If a document ships wrong, a program feels it. That reality motivates you, and you’re comfortable being the person other teams depend on to get it right.