AEC Proposals & Operations Administrative Assistant

Pennoni; Leesburg (VA); On-site; USD 50,000 - 65,000; Full time

Job summary

Pennoni is seeking an Administrative Assistant to support our Engineering operations at the Leesburg, VA office. This full-time position focuses on office administration, data entry, and coordinating meeting logistics to keep our projects on track.

Responsibilities include data entry into Deltek, proofreading and formatting proposals and reports, taking meeting minutes, accounts receivable, office supplies, and coordinating facility maintenance and in-house meetings.

Qualifications

• 2–5 years of office experience.
• High School Diploma required.
• Proficient in MS Office including Word, Excel, PowerPoint, and Outlook.
• Strong written and verbal communication.
• Excellent organizational skills with attention to detail.
• Able to work independently and with others.
• Deadline oriented.
• Multitasking.

Responsibilities

• Office administrative tasks.
• Data entry into Deltek.
• Proofreading, formatting, finalizing proposals, reports and other documents.
• Taking meeting minutes.
• A/R collections.
• Office supplies.
• Coordinate facility maintenance.
• Coordinate for in-house meetings.
• Mail.
• Shipping/Receiving.

Skills

MS Office

Communication

Organization

Deadline

Multitasking

Independent worker

Education

High School Diploma

Associate's degree (preferred)

Tools

Deltek

Job description

Pennoni is seeking an Administrative Assistant to support our Engineering operations at the Leesburg, VA office. This full-time position focuses on office administration, data entry, and coordinating meeting logistics to keep our projects on track.

Responsibilities include data entry into Deltek, proofreading and formatting proposals and reports, taking meeting minutes, accounts receivable, office supplies, and coordinating facility maintenance and in-house meetings.