Administrative Assistant

Pennoni; Leesburg (VA); On-site; USD 50,000 - 65,000; Full time

Job summary

Pennoni is seeking an Administrative Assistant to support our Engineering operations at the Leesburg, VA office. This full-time position focuses on office administration, data entry, and coordinating meeting logistics to keep our projects on track.

Responsibilities include data entry into Deltek, proofreading and formatting proposals and reports, taking meeting minutes, accounts receivable, office supplies, and coordinating facility maintenance and in-house meetings.

Qualifications

• 2–5 years of office experience.
• High School Diploma required.
• Proficient in MS Office including Word, Excel, PowerPoint, and Outlook.
• Strong written and verbal communication.
• Excellent organizational skills with attention to detail.
• Able to work independently and with others.
• Deadline oriented.
• Multitasking.

Responsibilities

• Office administrative tasks.
• Data entry into Deltek.
• Proofreading, formatting, finalizing proposals, reports and other documents.
• Taking meeting minutes.
• A/R collections.
• Office supplies.
• Coordinate facility maintenance.
• Coordinate for in-house meetings.
• Mail.
• Shipping/Receiving.

Skills

MS Office

Communication

Organization

Deadline

Multitasking

Independent worker

Education

High School Diploma

Associate's degree (preferred)

Tools

Deltek

Job description

Pennoni is hiring for an experienced professional to join our team as an Administrative Assistant and support our Engineering operations on a full-time, direct basis at our office in Leesburg, VA office.

Job Responsibilities

Job Description – Administrative Assistant - Full Time

Pennoni Is Currently Looking For a Full-Time Administrative Assistant For Our Leesburg, VA Office With Experience Consistent But Not Limited To

• Working on office administrative tasks
• Data entry into Deltek
• Proofreading, formatting, finalizing proposals, reports and other documents
• Taking meeting minutes
• A/R Collections
• Office Supplies
• Coordinate Facility Maintenance
• Coordinate for In-house meetings
• Mail
• Shipping/Receiving

Required Attributes

• Years of experience: 2-5
• A High School Diploma is required
• High level of proficiency in MS Office Suite, including Word, Excel, Power Point, and Outlook
• Strong written and verbal communication skills
• Excellent organizational skills with attention to detail and accuracy
• Able to work independently and with others
• Deadline oriented
• Multi-tasking

Preferred Attributes

• Experience in the AEC industry
• Associate's degree
• Proposal writing experience
• Experience in responding to RFP/RFQsEffectively interact with both external and internal clients
• Certified Notary

TARGET SALARY RANGE: $50K - $65k (per year)

Why Pennoni?

At Pennoni, we're not just another multi-disciplinary engineering firm; we're a vibrant team of innovators shaping the future! Founded more than five decades ago, Pennoni is an ENR Top 500 consulting engineering firm where individuality sparks innovation and growth. We're all about helping you build your career while fostering a great workplace culture - here, you'll work with supportive, talented teammates and find pride in your contributions. Join us to be part of a team that values your unique skills and drives excellence in every project!

Equal Opportunity Employer / Veterans / Disabled