Administrative Assistant

Pennoni Associates Inc.; Leesburg (VA); Hybrid; USD 50,000 - 65,000; Full time

Job summary

Pennoni Associates Inc. in Leesburg, VA is seeking an experienced Administrative Assistant to support our engineering operations on a full-time, direct basis at our Leesburg office.

The role involves office tasks, document preparation, A/R collections, and coordinating meetings while contributing to project workflows. Ideal candidates have 2–5 years of experience, a high school diploma, strong MS Office skills, and excellent written and verbal communication.

Qualifications

• 2–5 years of experience in an administrative support role.
• High School Diploma required.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational skills with meticulous attention to detail.
• Ability to work independently and as part of a team.
• Able to manage multiple tasks and meet deadlines.

Responsibilities

• Perform office administrative tasks.
• Proofread, format, and finalize proposals, reports and other documents.
• Accounts receivable collections.
• Manage office supplies.
• Coordinate facility maintenance.
• Arrange in-house meetings and logistics.
• Handle mail and shipping/receiving.

Skills

Communication

Organizational skills

Deadline oriented

Multi-tasking

Independently work

Education

High School Diploma

Tools

MS Office Suite

Job description

Pennoni is hiring for an experienced professional to join our team as an Administrative Assistantand support our Engineering operations on a full-time, direct basis at our office in Leesburg, VA office.

Job Description – Administrative Assistant - Full Time

JobResponsibilities

Pennoni is currently looking for a Full-Time Administrative Assistant for our Leesburg, VA office with experience consistent but not limited to:

• Working on office administrative tasks


• Proofreading, formatting, finalizing proposals, reports and other documents


• A/R Collections


• Office Supplies


• Coordinate Facility Maintenance


• Coordinate for In-house meetings


• Mail


• Shipping/Receiving

Required Attributes

• Years of experience: 2-5


• A High School Diploma is required


• High level of proficiency in MS Office Suite, including Word, Excel, Power Point, and Outlook


• Strong written and verbal communication skills


• Excellent organizational skills with attention to detail and accuracy


• Able to work independently and with others


• Deadline oriented


• Multi-tasking

Preferred Attributes

• Experience in the AEC industry


• Proposal writing experience


• Experience in responding to RFP/RFQs


• Effectively interact with both external and internal clients


• Certified Notary

TARGET SALARY RANGE: $50K - $65k (per year)

Why Pennoni?

At Pennoni, we’re not just another multi-disciplinary engineering firm; we’re a vibrant team of innovators shaping the future! Founded more than five decades ago, Pennoni is an ENR Top 500 consulting engineering firm where individuality sparks innovation and growth. We’re all about helping you build your career while fostering a great workplace culture – here, you’ll work with supportive, talented teammates and find pride in your contributions. Join us to be part of a team that values your unique skills and drives excellence in every project!

Equal Opportunity Employer / Veterans / Disabled

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