AEC Administrative Assistant – Project & Office Support

Stratus®; Richmond (VA); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Hybrid work

Health insurance

401k with employer match

Paid holidays and PTO

Job summary

Stratus\u00ae is seeking an Administrative Assistant to provide comprehensive support to architectural, engineering, and construction teams. You will coordinate administrative activities, manage documentation, support client communications, and help keep office operations efficient.

The role serves as a key liaison among project managers, technical staff, clients, vendors, and internal departments, contributing to successful projects and business operations.

Qualifications

• Must have Associate degree in Business Administration, Office Administration, or related field.
• Minimum of 3 years of administrative support experience.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience using generative AI and emerging tech to streamline admin processes while maintaining accuracy and confidentiality.

Responsibilities

• Provide administrative support to project managers, architects, engineers, and leadership teams to ensure efficient daily operations.
• Prepare, format, edit, and distribute professional documents including correspondence, reports, proposals, contracts, and presentations.
• Coordinate meetings, conference calls, project reviews, and client engagements including scheduling and agendas.
• Maintain project files and documentation per company standards and controls.
• Assist with project setup, file organization, contract documentation, and project tracking.
• Support proposal development, resumes, project sheets, and marketing materials.

Skills

AI in admin

Organizational skills

Communication

Confidentiality

Customer service

Education

Associate degree in Business Administration, Office Administration, or related field

Tools

Microsoft Office Suite

Job description

Stratus\u00ae is seeking an Administrative Assistant to provide comprehensive support to architectural, engineering, and construction teams. You will coordinate administrative activities, manage documentation, support client communications, and help keep office operations efficient.

The role serves as a key liaison among project managers, technical staff, clients, vendors, and internal departments, contributing to successful projects and business operations.