Proposal Specialist II

Pennoni; Clearwater (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

A consulting firm is seeking a talented Proposal Specialist to join the Corporate Communications team in Clearwater, Florida. The role involves managing and preparing strategic, high-quality submissions for client proposals while working with technical staff. Candidates should have a Bachelor's degree and 4-7 years of relevant experience, strong communication, and organizational skills. This position requires creativity and attention to detail, along with proficiency in Microsoft Office and experience with design software.

Qualifications

• 4-7 years of experience preparing responses to RFPs.
• Experience working with technical staff to ensure deadlines are met.
• Experience writing project summaries and customizing staff resumes.

Responsibilities

• Manage and prepare creative, strategic, quality submissions.
• Attend site visits, conferences, and proposal debriefs as needed.
• Direct and assist technical staff on their respective sections.

Skills

Strong interpersonal skills

Strong verbal communication skills

Strong written communication skills

Organizational skills

Creativity

Education

Bachelor's Degree or equivalent

Tools

Microsoft Office Suite

Adobe Creative Suite (specifically InDesign)

CRM software (specifically Deltek Vantagepoint)

Job description

Pennoni is seeking a talented Proposal Specialist to work on our Corporate Communications team to support the firm’s technical and business development teams on priority pursuits, including partnering in the preparation of formal and informal client solicitations, including expressions of interest (EOI), requests for qualifications (RFQ), requests for proposals (RFP), and pre-qualification efforts.

Proposal Specialist Will

• Be responsible for the management and preparation of creative, strategic, quality submissions presentations and qualification submissions - from the "go" decision to delivery to client.
• Attends site visits/pre-proposal conferences and kickoff meetings, as needed, as well as proposal debriefs.
• Demonstrate management, writing and editing skills, creativity and the ability to work with technical professionals on all levels.
• Be responsible for overall organization, management and preparation of complex submissions, including SF254/255/330s.
• Build consensus for strategy process.
• Provide input for pursuit strategy, i.e. Pennoni differentiators, teaming, projects, staff, production.
• Develop proposal schedule and submits to team.
• Contact subs and coordinate efforts.
• Tailor essential non-technical elements of submission.
• Direct and assist technical staff, as necessary, on the development of their respective sections.
• Provide proofreading/editing all parts of submissions.
• Create and incorporate illustrations, pictures, and designs to reflect the desired theme and tone of the proposal.
• Ensure adherence to brand guidelines.
• Manage production efforts, i.e. reproduction, packaging, delivery.
• Work with presenters on development and edits on slides for presentations (as necessary).
• Research and identify client websites for upcoming leads or clients Capital Program.

Minimum Qualifications

• Bachelor's Degree or equivalent
• 4-7 years of experience preparing responses to RFPs, working with technical staff to ensure deadlines are met, writing project summaries, customizing staff resumes, maintaining project databases, and coordinating information from subconsultants and clients
• Strong interpersonal skills
• Strong verbal and written communication skills and organizational skills

Preferred Qualifications

• 5 years of previous experience in the A/E/C industry
• Highly proficient with Microsoft Office Suite (Word, Excel)
• Experience with Adobe Creative Suite, specifically InDesign
• Experience using CRM software a plus, specifically Deltek Vantagepoint
• Experience with design for the use of graphics for A/E/C marketing documents
• High level of creativity, attention to detail, and project management skills