Engineering Admin Assistant - Proposals & Operations

Pennoni Associates Inc.; Leesburg (VA); Hybrid; USD 50,000 - 65,000; Full time

Job summary

Pennoni Associates Inc. in Leesburg, VA is seeking an experienced Administrative Assistant to support our engineering operations on a full-time, direct basis at our Leesburg office.

The role involves office tasks, document preparation, A/R collections, and coordinating meetings while contributing to project workflows. Ideal candidates have 2–5 years of experience, a high school diploma, strong MS Office skills, and excellent written and verbal communication.

Qualifications

• 2–5 years of experience in an administrative support role.
• High School Diploma required.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational skills with meticulous attention to detail.
• Ability to work independently and as part of a team.
• Able to manage multiple tasks and meet deadlines.

Responsibilities

• Perform office administrative tasks.
• Proofread, format, and finalize proposals, reports and other documents.
• Accounts receivable collections.
• Manage office supplies.
• Coordinate facility maintenance.
• Arrange in-house meetings and logistics.
• Handle mail and shipping/receiving.

Skills

Communication

Organizational skills

Deadline oriented

Multi-tasking

Independently work

Education

High School Diploma

Tools

MS Office Suite

Job description

Pennoni Associates Inc. in Leesburg, VA is seeking an experienced Administrative Assistant to support our engineering operations on a full-time, direct basis at our Leesburg office.

The role involves office tasks, document preparation, A/R collections, and coordinating meetings while contributing to project workflows. Ideal candidates have 2–5 years of experience, a high school diploma, strong MS Office skills, and excellent written and verbal communication.