Full-Time Administrative Assistant - Proposals & Office Ops

pennoniexternalcareers; Leesburg (VA); On-site; USD 50,000 - 65,000; Full time

Job summary

Pennoni is seeking an experienced Administrative Assistant to support our Leesburg, VA office on a full-time basis. The role involves data entry, document proofreading, meeting minutes, and coordinating facility and office tasks to ensure efficient engineering operations.

The ideal candidate has 2–5 years of experience, strong MS Office skills, excellent communication, and the ability to work independently while collaborating with team members. Target salary range is $50K–$65K per year.

Qualifications

• High School Diploma required.
• 2–5 years of experience.
• Proficiency in MS Office including Word, Excel, PowerPoint, and Outlook.
• Strong written and verbal communication skills.
• Excellent organizational skills with attention to detail and accuracy.
• Ability to work independently and with others.
• Deadline oriented.
• Multi-tasking.

Responsibilities

• Office administrative tasks.
• Data entry into Deltek.
• Proofreading, formatting, finalizing proposals, reports and other documents.
• Taking meeting minutes.
• A/R Collections.
• Office Supplies management.
• Coordinate Facility Maintenance.
• Coordinate for In-house meetings.
• Mail handling.
• Shipping/Receiving.

Skills

MS Office Suite

Communication

Organization

Multitasking

Independence

Education

High School Diploma

Associate's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Pennoni is seeking an experienced Administrative Assistant to support our Leesburg, VA office on a full-time basis. The role involves data entry, document proofreading, meeting minutes, and coordinating facility and office tasks to ensure efficient engineering operations.

The ideal candidate has 2–5 years of experience, strong MS Office skills, excellent communication, and the ability to work independently while collaborating with team members. Target salary range is $50K–$65K per year.