AEC Project Support Specialist

AHA Consulting Engineers; Alpharetta (GA); On-site; USD 42,000 - 52,000; Full time

Job summary

AHA Consulting Engineers seeks an Administrative Assistant for our Alpharetta, GA office to support a team of engineers and designers in a fast-paced MEP consulting environment.

The ideal candidate is organized, proactive, and detail-oriented, comfortable handling specifications formatting, project correspondence, and day-to-day office operations. This role offers growth within a people-focused firm.

Qualifications

• High School Diploma or equivalent.
• Minimum 5 years’ experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to multi-task in a fast-paced environment.
• Self-starter; takes initiative and works effectively with minimal supervision.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.

Responsibilities

• Complex word processing of project specifications using MasterSpec through Word.
• Prepare, format project correspondence and reports: letters, memos, meeting notes, narratives of drawing changes, EFTAs.
• Set up project reports; maintain and distribute schedules; calendar reminders to teams.
• Set up Site Visit/Punch List reports; manage folders and drawing lists; set up Bluebeam Revu.
• Provide backup support for Construction Administration processing of RFIs and submittals.

Skills

Multitasking

Organization

Communication

Initiative

Detail-oriented

Education

High School Diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

PowerPoint

MasterSpec

Bluebeam

Newforma

Job description

AHA Consulting Engineers seeks an Administrative Assistant for our Alpharetta, GA office to support a team of engineers and designers in a fast-paced MEP consulting environment.

The ideal candidate is organized, proactive, and detail-oriented, comfortable handling specifications formatting, project correspondence, and day-to-day office operations. This role offers growth within a people-focused firm.