Administrative Assistant

pennoniexternalcareers; Leesburg (VA); On-site; USD 50,000 - 65,000; Full time

Job summary

Pennoni is seeking an experienced Administrative Assistant to support our Leesburg, VA office on a full-time basis. The role involves data entry, document proofreading, meeting minutes, and coordinating facility and office tasks to ensure efficient engineering operations.

The ideal candidate has 2–5 years of experience, strong MS Office skills, excellent communication, and the ability to work independently while collaborating with team members. Target salary range is $50K–$65K per year.

Qualifications

• High School Diploma required.
• 2–5 years of experience.
• Proficiency in MS Office including Word, Excel, PowerPoint, and Outlook.
• Strong written and verbal communication skills.
• Excellent organizational skills with attention to detail and accuracy.
• Ability to work independently and with others.
• Deadline oriented.
• Multi-tasking.

Responsibilities

• Office administrative tasks.
• Data entry into Deltek.
• Proofreading, formatting, finalizing proposals, reports and other documents.
• Taking meeting minutes.
• A/R Collections.
• Office Supplies management.
• Coordinate Facility Maintenance.
• Coordinate for In-house meetings.
• Mail handling.
• Shipping/Receiving.

Skills

MS Office Suite

Communication

Organization

Multitasking

Independence

Education

High School Diploma

Associate's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Pennoni is hiring for an experienced professional to join our team as anAdministrative Assistantand support our Engineering operations on a full-time, direct basis at our office in Leesburg, VAoffice.

Job Description – Administrative Assistant - Full Time

JobResponsibilities

Pennoni is currently looking for a Full-Time Administrative Assistantfor our Leesburg, VA office with experience consistent but not limited to:

• Working on office administrative tasks
• Data entry into Deltek
• Proofreading, formatting, finalizing proposals, reports and other documents
• Taking meeting minutes
• A/R Collections
• Office Supplies
• Coordinate Facility Maintenance
• Coordinate for In-house meetings
• Mail
• Shipping/Receiving

Required Attributes

• Years of experience: 2-5
• A High School Diploma is required
• High level of proficiency in MS Office Suite, including Word, Excel, Power Point, and Outlook
• Strong written and verbal communication skills
• Excellent organizational skills with attention to detail and accuracy
• Able to work independently and with others
• Deadline oriented
• Multi-tasking

Preferred Attributes

• Experience in the AEC industry
• Associate's degree
• Proposal writing experience
• Experience in responding to RFP/RFQs
• Effectively interact with both external and internal clients
• Certified Notary

TARGET SALARY RANGE: $50K - $65k (per year)

Why Pennoni?

At Pennoni, we're not just another multi-disciplinary engineering firm; we're a vibrant team of innovators shaping the future! Founded more than five decades ago, Pennoni is an ENR Top 500 consulting engineering firm where individuality sparks innovation and growth. We're all about helping you build your career while fostering a great workplace culture – here, you'll work with supportive, talented teammates and find pride in your contributions. Join us to be part of a team that values your unique skills and drives excellence in every project!

Equal Opportunity Employer / Veterans / Disabled