Advancement Scheduler & Donor Relations Coordinator

Christian Career; Shawnee (OK); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Retirement plan (403(b))

Paid time off

Job summary

Oklahoma Baptist University is seeking an Advancement Connector to support the Director(s) of Development by managing scheduling, communications, and day-to-day logistics, allowing a focus on donor relationships and fundraising. The role emphasizes organization, proactive planning, and the ability to handle a fast-paced workload with multiple priorities, while maintaining accurate donor records in the CRM.

Strong written and verbal communication, attention to detail, and experience supporting a

Qualifications

• Strong organizational skills and ability to manage a busy, fast-paced schedule.
• Clear and professional written and verbal communication.
• Ability to prioritize tasks and follow through without constant direction.
• High attention to detail and reliability.
• Comfort working with Microsoft Office and database/CRM systems.
• Experience supporting a senior leader, team, or executive.

Responsibilities

• Manage and maintain a full, well-organized calendar for the Director(s) of Development.
• Schedule donor meetings, calls, and events with a focus on efficiency and thoughtful planning.
• Ensure daily and weekly schedules are balanced and aligned with fundraising priorities.
• Serve as a primary point of contact for scheduling and general coordination with donors and internal partners.
• Draft and send professional emails, meeting confirmations, and follow-ups.
• Help manage incoming communication and ensure timely responses.
• Prepare concise, one-page donor briefings ahead of meetings.
• Assist in drafting follow-up communications and donor proposals.
• Track next steps and ensure all follow-up actions are completed.
• Enter and maintain accurate donor records in the CRM system.
• Document meeting notes and contact reports.
• Keep information organized and up to date to support future outreach.
• Assist with planning and coordination of donor outreach, events, and campaigns.
• Use past giving and engagement data to support follow-up and strategy.
• Help ensure all logistics related to donor engagement run smoothly.

Skills

Organizational skills

Clear communication

Prioritization

Attention to detail

MS Office & CRM

Experience supporting senior leader

Education

Bachelor’s degree or equivalent experience

Tools

Blackbaud

CRM systems

Job description

Oklahoma Baptist University is seeking an Advancement Connector to support the Director(s) of Development by managing scheduling, communications, and day-to-day logistics, allowing a focus on donor relationships and fundraising. The role emphasizes organization, proactive planning, and the ability to handle a fast-paced workload with multiple priorities, while maintaining accurate donor records in the CRM.

Strong written and verbal communication, attention to detail, and experience supporting a