Executive Admin & Advancement Support

Christian Career Center; Shawnee (OK); On-site; USD 36,000 - 56,000; Full time

Benefits offered by this job

Health and Dental coverages

Life insurance

Paid time off

Holiday breaks

403(b) retirement plan

Wellness Center membership

Parking privileges

Job summary

Oklahoma Baptist University is seeking a detail-oriented Administrative Support specialist to assist the Vice President of Advancement and Alumni. You will handle calendars, prepare reports, and coordinate travel for executives while supporting the Advancement team and donors with professionalism.

Required: Bachelor’s degree and office experience; MS 365 proficiency. Preferred: 2 years in an admin role and CRM familiarity. This role emphasizes confidentiality and teamwork on campus.

Qualifications

• Bachelor’s degree required.
• Experience in an office setting required.
• Two years of administrative assistant experience preferred.
• Proficient with Microsoft 365; familiarity with CRM or databases is a plus.

Responsibilities

• Serve as a point of contact for internal and external communications.
• Manage the VP’s calendar, plan meetings, and prepare materials.
• Prepare meeting minutes, summaries, and board reports.
• Coordinate travel and accommodations; assist with events.
• Onboard new hires (business cards, badges, etc.) and maintain resources.

Skills

Professional presence

Teamwork

Adaptability

Attention to detail

Written and verbal communication

Multitasking

Confidentiality

Education

Bachelor’s degree

Tools

Microsoft 365

SharePoint

CRM systems

Job description

Oklahoma Baptist University is seeking a detail-oriented Administrative Support specialist to assist the Vice President of Advancement and Alumni. You will handle calendars, prepare reports, and coordinate travel for executives while supporting the Advancement team and donors with professionalism.

Required: Bachelor’s degree and office experience; MS 365 proficiency. Preferred: 2 years in an admin role and CRM familiarity. This role emphasizes confidentiality and teamwork on campus.