Strategic Advancement Executive Assistant

Oklahoma Baptist University; Shawnee (OK); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health and dental coverages

Life insurance

Retirement plan

Job summary

Oklahoma Baptist University (OBU) is seeking an Administrative Support professional to assist the Vice President of Advancement and the Director of the Advancement Office. The role requires meticulous calendar management, document preparation, and coordination of communications with donors and internal teams.

You will support onboarding, maintain key resources like the Advancement Calendar and SharePoint, and contribute to weekly communications.

Qualifications

• Bachelor’s degree required.
• Experience in an office setting required; two years preferred.
• Experience using Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams and SharePoint) required.
• Ability to manage multiple tasks and maintain confidentiality.

Responsibilities

• Serving as a point of contact for internal and external communications.
• Managing the Vice President’s calendar, scheduling meetings and preparing agendas.
• Maintaining calendars for conference rooms and preparing meeting materials.
• Proofreading, updating documents, and preparing meeting minutes and action items.
• Preparing reports for the Board of Trustees and related documents.
• Assist with special projects and donor stewardship.
• Coordinate business travel and accommodations, itineraries, and travel docs.
• Gathers receipts and assists onboarding with office supplies.

Skills

Professional presence

Team player

Adaptable

Attention to detail

Multitasking

Confidentiality

Education

Bachelor’s degree

Tools

Microsoft 365

CRM systems

Job description

Oklahoma Baptist University (OBU) is seeking an Administrative Support professional to assist the Vice President of Advancement and the Director of the Advancement Office. The role requires meticulous calendar management, document preparation, and coordination of communications with donors and internal teams.

You will support onboarding, maintain key resources like the Advancement Calendar and SharePoint, and contribute to weekly communications.