Advancement Operations & Executive Support Coordinator

Rainbow Acres, Inc.; Camp Verde (AZ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Training & development

Vision insurance

Dental insurance

Flexible schedule

Free food & snacks

Tuition assistance

Job summary

Rainbow Acres seeks an Advancement Administrative Coordinator to provide administrative, scheduling, coordination, and operational support to the Chief Advancement Officer and the broader team. The role ensures calendars, meetings, communications, and projects run smoothly in a mission-driven environment.

The position is safety-sensitive and requires strong attention to detail, professionalism, and discretion in handling confidential information. Flexibility for events is required.

Qualifications

• Minimum 3 years of administrative or executive support experience; bachelor’s degree preferred or equivalent.
• Experience managing calendars, scheduling meetings, coordinating logistics, and supporting multiple projects.
• Strong proficiency with Microsoft Office, virtual meeting platforms, and other administrative technology; CRM or project management systems preferred.
• Excellent written and verbal communication skills with professionalism and tact.
• Ability to exercise discretion and maintain confidentiality when handling sensitive information.
• Ability to work independently, anticipate needs, identify solutions, and prioritize competing demands.
• Strong interpersonal skills and ability to build positive relationships across departments.
• Willingness to work flexible hours for events and meetings.
• Alignment with a Christian, faith-based mission preferred.
• Final candidates will be required to submit to security clearance.

Responsibilities

• Provide direct executive support to the Chief Advancement Officer while coordinating administrative needs across fundraising, development operations, marketing, admissions, outreach, and other Advancement initiatives.
• Manage calendars, scheduling, communications, and day-to-day administrative functions to keep priorities moving.
• Coordinate meetings, events, and travel when needed and support multiple projects and priorities in a fast-paced environment.
• Maintain discretion and professionalism when handling staff, residents, donors, volunteers, board members, and external partners.

Skills

Administrative experience

Executive support

Office coordination

Project coordination

Clear communication

Discretion & confidentiality

Independent work

Interpersonal skills

Education

Bachelor's degree preferred

Tools

Microsoft Office

CRM systems

Project management tools

Job description

Rainbow Acres seeks an Advancement Administrative Coordinator to provide administrative, scheduling, coordination, and operational support to the Chief Advancement Officer and the broader team. The role ensures calendars, meetings, communications, and projects run smoothly in a mission-driven environment.

The position is safety-sensitive and requires strong attention to detail, professionalism, and discretion in handling confidential information. Flexibility for events is required.