Advancement Administrative Coordinator

Rainbow Acres, Inc.; Camp Verde (AZ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Training & development

Vision insurance

Dental insurance

Flexible schedule

Free food & snacks

Tuition assistance

Job summary

Rainbow Acres seeks an Advancement Administrative Coordinator to provide administrative, scheduling, coordination, and operational support to the Chief Advancement Officer and the broader team. The role ensures calendars, meetings, communications, and projects run smoothly in a mission-driven environment.

The position is safety-sensitive and requires strong attention to detail, professionalism, and discretion in handling confidential information. Flexibility for events is required.

Qualifications

• Minimum 3 years of administrative or executive support experience; bachelor’s degree preferred or equivalent.
• Experience managing calendars, scheduling meetings, coordinating logistics, and supporting multiple projects.
• Strong proficiency with Microsoft Office, virtual meeting platforms, and other administrative technology; CRM or project management systems preferred.
• Excellent written and verbal communication skills with professionalism and tact.
• Ability to exercise discretion and maintain confidentiality when handling sensitive information.
• Ability to work independently, anticipate needs, identify solutions, and prioritize competing demands.
• Strong interpersonal skills and ability to build positive relationships across departments.
• Willingness to work flexible hours for events and meetings.
• Alignment with a Christian, faith-based mission preferred.
• Final candidates will be required to submit to security clearance.

Responsibilities

• Provide direct executive support to the Chief Advancement Officer while coordinating administrative needs across fundraising, development operations, marketing, admissions, outreach, and other Advancement initiatives.
• Manage calendars, scheduling, communications, and day-to-day administrative functions to keep priorities moving.
• Coordinate meetings, events, and travel when needed and support multiple projects and priorities in a fast-paced environment.
• Maintain discretion and professionalism when handling staff, residents, donors, volunteers, board members, and external partners.

Skills

Administrative experience

Executive support

Office coordination

Project coordination

Clear communication

Discretion & confidentiality

Independent work

Interpersonal skills

Education

Bachelor's degree preferred

Tools

Microsoft Office

CRM systems

Project management tools

Job description

Benefits:

• Opportunity to make a meaningful impact every day
• Supportive, purpose-driven work environment
• Health insurance
• Paid time off
• Training & development
• Vision insurance
• 401(k)
• Competitive salary
• Dental insurance
• Flexible schedule
• Free food & snacks
• Tuition assistance

Monday-Friday | 8AM - 4:30PM with some flexibility as needed | 40 hours per week

Job Overview

The Advancement Administrative Coordinator is a highly organized, service-oriented professional responsible for providing administrative, scheduling, coordination, and operational support to the Chief Advancement Officer and the broader Advancement team. This position plays a central role in keeping departmental priorities, meetings, communications, calendars, projects, and day-to-day administrative functions moving efficiently and effectively.

This is a safety-sensitive position requiring strong attention to detail and accountability.

Key Responsibilities

The successful candidate will be proactive, detail-oriented, adaptable, and comfortable managing multiple priorities in a fast-paced, mission-driven environment. He/she will provide direct executive support to the Chief Advancement Officer while also coordinating administrative needs across fundraising, development operations, marketing, admissions, outreach, and other Advancement initiatives. This position requires strong judgment, discretion, professionalism, and the ability to anticipate needs, solve problems, and communicate effectively with staff, residents, families, donors, volunteers, board members, and community partners.

About Rainbow Acres

Rainbow Acres is a Christian community with heart, empowering adults with developmental disabilities to live with dignity, purpose, and fulfillment directly supports this mission.

Qualifications

• A minimum of three (3) years of administrative, executive support, office coordination, project coordination, or similar professional experience; bachelor's degree preferred or an equivalent combination of education and experience.
• Demonstrated experience managing complex calendars, scheduling meetings, coordinating logistics, and supporting multiple projects and priorities.
• Strong proficiency with Microsoft Office, virtual meeting platforms, and other administrative technology; experience with CRM or project management systems preferred.
• Exceptional organizational skills with strong attention to detail and demonstrated ability to meet deadlines.
• Excellent written and verbal communication skills with the ability to communicate professionally and tactfully with diverse internal and external audiences.
• Proven ability to exercise discretion and maintain confidentiality when handling sensitive organizational, personnel, donor, resident, and family information.
• Ability to work independently, anticipate needs, identify solutions, and appropriately prioritize competing demands.
• Strong interpersonal skills and demonstrated ability to build positive working relationships across departments and with external stakeholders.
• Ability to work flexible hours as organizational events, meetings, and Advancement responsibilities dictate.
• Alignment with a Christian, faith-based mission preferred
• Final candidates will be required to submit to our security clearance process.