Advancement Administrative Coordinator

Rainbow Acres; Camp Verde (AZ); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Vision insurance

Dental insurance

Free food & snacks

Tuition assistance

Training & development

Competitive salary

Flexible schedule'}],

Rainbow Acres

Job summary

Rainbow Acres in Camp Verde, AZ is seeking an Advancement Administrative Coordinator to provide executive support to the Chief Advancement Officer and the Advancement team. You will coordinate calendars, meetings, and communications, ensuring projects and daily operations run smoothly.

This safety-sensitive, mission-driven role requires discretion, strong organization, and the ability to manage multiple priorities in a caring, faith-based setting. Final candidates will undergo security clearance.

Qualifications

• Three years of administrative or executive support experience.
• Experience managing calendars, scheduling meetings, and coordinating logistics.
• Proficiency with Microsoft Office and virtual meeting tools.
• Strong organizational skills and attention to deadlines.
• Excellent written and verbal communication; tactful with diverse audiences.

Responsibilities

• Provide direct executive support to the Chief Advancement Officer.
• Coordinate administrative needs across fundraising, development ops, marketing, admissions, and outreach.
• Manage calendars, meetings, projects and day-to-day operations efficiently.
• Maintain confidentiality and exercise sound judgment with sensitive information.

Skills

Calendar management

Executive support

Communication

Organizational skills

Discretion & confidentiality

Project coordination

Microsoft Office

Virtual meeting platforms

Independent work

Education

Bachelor's degree preferred

Tools

Microsoft Office

CRM systems

Virtual meeting platforms

Job description

• Opportunity to make a meaningful impact every day
• Health insurance
• Paid time off
• Vision insurance
• 401(k)
• Free food & snacks
• Tuition assistance

Benefits:

• Opportunity to make a meaningful impact every day
• Supportive, purpose-driven work environment
• Health insurance
• Paid time off
• Training & development
• Vision insurance
• 401(k)
• Competitive salary
• Dental insurance
• Flexible schedule
• Free food & snacks
• Tuition assistance

Monday-Friday | 8AM - 4:30PM with some flexibility as needed | 40 hours per week

Job Overview

The Advancement Administrative Coordinator is a highly organized, service-oriented professional responsible for providing administrative, scheduling, coordination, and operational support to the Chief Advancement Officer and the broader Advancement team. This position plays a central role in keeping departmental priorities, meetings, communications, calendars, projects, and day-to-day administrative functions moving efficiently and effectively.

This is a safety-sensitive position requiring strong attention to detail and accountability.

Key Responsibilities

The successful candidate will be proactive, detail-oriented, adaptable, and comfortable managing multiple priorities in a fast-paced, mission-driven environment. He/she will provide direct executive support to the Chief Advancement Officer while also coordinating administrative needs across fundraising, development operations, marketing, admissions, outreach, and other Advancement initiatives. This position requires strong judgment, discretion, professionalism, and the ability to anticipate needs, solve problems, and communicate effectively with staff, residents, families, donors, volunteers, board members, and community partners.

About Rainbow Acres

Rainbow Acres is a Christian community with heart, empowering adults with developmental disabilities to live with dignity, purpose, and fulfillment directly supports this mission.

Qualifications

• A minimum of three (3) years of administrative, executive support, office coordination, project coordination, or similar professional experience; bachelors degree preferred or an equivalent combination of education and experience.
• Demonstrated experience managing complex calendars, scheduling meetings, coordinating logistics, and supporting multiple projects and priorities.
• Strong proficiency with Microsoft Office, virtual meeting platforms, and other administrative technology; experience with CRM or project management systems preferred.
• Exceptional organizational skills with strong attention to detail and demonstrated ability to meet deadlines.
• Excellent written and verbal communication skills with the ability to communicate professionally and tactfully with diverse internal and external audiences.
• Proven ability to exercise discretion and maintain confidentiality when handling sensitive organizational, personnel, donor, resident, and family information.
• Ability to work independently, anticipate needs, identify solutions, and appropriately prioritize competing demands.
• Strong interpersonal skills and demonstrated ability to build positive working relationships across departments and with external stakeholders.
• Ability to work flexible hours as organizational events, meetings, and Advancement responsibilities dictate.
• Alignment with a Christian, faith-based mission preferred
• Final candidates will be required to submit to our security clearance process.