Admissions Officer

UNC-Chapel Hill; Chapel Hill (NC); Hybrid; USD 50,000 - 65,000; Full time

Job summary

UNC-Chapel Hill is seeking an Admissions Officer to coordinate screening, evaluation, and enrollment processes for a large, diverse applicant pool. The role serves as a primary contact for applicants and stakeholders and supports the Office of Admissions' day-to-day operations.

Working with senior leadership, you will manage complex workflows, ensure compliance with regulations, and contribute to a mission focused on patient care, education, and research in North Carolina.

Qualifications

• Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
• Experience coordinating admissions, student services, academic affairs, or other complex administrative operations in a higher education environment.
• Experience managing large volumes of confidential records and data, including the use of databases, reporting tools, and student information systems.
• Demonstrated ability to analyze, compile, and report data to support operational, accreditation, and compliance requirements.

Responsibilities

• Coordinate the screening, evaluation, selection, recruitment, and enrollment processes for a large and diverse applicant pool.
• Serve as the primary point of contact for applicants and stakeholders and ensure effective administration of admissions programs and services.
• Collaborate with Associate/Assistant Deans and Senior Director of Admissions to support day-to-day operations of the Office of Admissions.

Skills

Admissions coordination

Data analysis

Project management

Customer service

Education

Bachelor’s degree

Tools

Databases

Student Information Systems

Job description

Full-time/Part-time Permanent/Time-Limited

Full-time/Part-time Permanent/Time-Limited Full-Time Permanent

Full-time/Part-time Permanent/Time-Limited

If time-limited, estimated duration of appointment

Hours per week 40

Work Schedule

Monday-Friday Schedule may vary and include some evening and weekend hours based on business needs. This position will be hybrid.

This position is not eligible for H-1B sponsorship.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC -Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education and research.

Patient care: We promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.

Education: We prepare tomorrow`s healthcare professionals and biomedical researchers from all backgrounds by facilitating learning within innovative and integrated curricula and team-oriented interprofessional education to ensure a highly skilled workforce.

Research: We develop and support a rich array of outstanding health sciences research programs, centers and resources. We provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our university to support outstanding research. We foster programs in the areas of basic, translational, mechanistic and population research.

Position Summary

The Admissions Officer is responsible for the administration and coordination of admissions operations for the Doctor of Medicine Program, ensuring excellence and enthusiasm in support of the mission of the institution. This position serves as a resource regarding state and federal regulations, accreditation standards, and residency requirements necessary for the evaluation of applicants.

Working in collaboration with the Associate/Assistant Deans and Senior Director of Admissions, the Admissions Officer coordinates the screening, evaluation, selection, recruitment, and enrollment processes for a large and diverse applicant pool. The position supports the day-to-day operations of the Office of Admissions, coordinates admissions workflow and committee processes, serves as a primary point of contact for applicants and stakeholders, and ensures the effective administration of admissions programs and services.

Minimum Education and Experience Requirements

Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Management Preferences

• Experience coordinating admissions, student services, academic affairs, or other complex administrative operations in a higher education environment.
• Experience managing large volumes of confidential records and data, including the use of databases, reporting tools, and student information systems.
• Demonstrated ability to analyze, compile, and report data to support operational, accreditation, and compliance requirements.
• Strong organizational and project management skills with the ability to prioritize multiple deadlines and coordinate complex processes involving numerous stakeholders.

Required Licenses/Certifications

Special Physical/Mental Requirements

Campus Security Authority Responsibilities

This position is designated as a Campus Security Authority in accordance with the Clery Act. This position will be required to report Clery crimes to the Clery Compliance Manager and complete annual training about reporting responsibilities.

Position/Schedule Requirements

Position/Schedule Requirements Overtime occasionally, Weekend work occasionally

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Required Documents

• Curriculum Vitae / Resume
• Cover Letter
• List of References

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please select the response below that best describes your experience/education for the Student Services Specialist position.
  • Bachelor's, Master's, and/or Doctorate
  • Associate's degree and at least 2 years of related experience
  • Combination of post-high school education and experience in a related field to equal at least 4 years (ex. 1 year of college and 3 years of related experience)
  • Did not complete high school but have a combination of high school education and related experience to equal at least 8 years ( ex. 1 year of high school and 7 years of related experience)
  • None of the above
• * Please describe your experience working in admissions, student affairs, higher education, or a similarly complex student-facing environment. What responsibilities did you hold, and how has that experience prepared you for this Admissions Officer position?

  (Open Ended Question)

• * This position requires coordinating multiple time-sensitive processes simultaneously, including applicant review, interviews, committee activities, communications, and record management. Please describe a specific example of how you successfully managed multiple competing priorities and deadlines while maintaining accuracy and providing excellent service.

  (Open Ended Question)

• * Please describe your experience using databases, applicant tracking systems, student information systems, or other technology to manage records and data. What steps do you take to ensure data accuracy, confidentiality, and timely completion of required tasks?

  (Open Ended Question)