Administrative Support Specialist

NC State University; Raleigh (NC); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Childcare benefits

Wellness & Recreation Membership

Wellness Programs

Job summary

NC State University’s Phytotron is seeking an organized Administrative Support Specialist to manage day-to-day operations and support research staff. You will handle administrative tasks, financial records, and data management to ensure smooth facility operations.

The role requires a high school diploma or equivalent and solid experience in office support; preferred candidates have MS Office proficiency, strong organizational skills, and experience with webpages or internal networks.

Qualifications

• High School Diploma or equivalent and one year of related office experience.
• Proficiency with MS Office (Excel/Word) and related software.
• Experience maintaining webpages, internal network resources, or facility data.

Responsibilities

• Serve as the primary contact for researchers, employees and visitors, providing admin support and coordinating daily facility operations.
• Assist with financial administration, billing records, personnel files, and documentation.
• Support the Phytotron website, internal network, and facility data to promote efficient operations.

Skills

MS Office

Excel

Word

Web page software

Database software

Education

High School Diploma or equivalent

Tools

Intercom Client

Job description

Please see Special Instructions for more details.

Applicant required documents: cover letter, resume, contact information for at least three professional references. This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Job Posting Information

Posting Number

Posting Number PG195236SP

Internal Recruitment

Internal Recruitment No

Working Title

Working Title Administrative Support Specialist

Anticipated Hiring Range

Anticipated Hiring Range Commensurate with Experience ($44,510 - $50,000)

Work Schedule

Work Schedule Monday - Friday (7:30 am - 4:30 pm), on emergency call back every 4th weekend and some holidays

Job Location

Department

About the Department

The Southeast Plant Laboratory, commonly called the phytotron, is a facility especially designed for research studies on the response of biological organisms to their environment. The high degree of control within 60+ growth chambers, 4 environmentally controlled greenhouses, and a biocontainment lab with a greenhouse makes it possible to duplicate any climate from tropical rain forests to arid deserts. It is also possible to study plant diseases and insects that need to be contained and prevented from spreading through the Phytotron or into the outside environment. The NC State Phytotron concentrates on applied and basic research related to agricultural problems encountered in the southeastern United States. The ability to control all phases of the environment allows for integration of research dealing with all aspects of plant science. The facilities are provided for NC State faculty to conduct the necessary research to allow them to secure federal grants, such as NSF and USDA , as well as for use by commercial research laboratories (for a fee).

Wolfpack Perks and Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Support one of NC State’s premier research facilities by helping ensure the efficient day-to-day operations of the NC State Phytotron. In this role, you will provide administrative, financial, and operational support that enables researchers to effectively utilize the facility while contributing to the smooth management of its business operations, records, and information systems.

Key Responsibilities

Administrative & Customer Support

• Serve as the primary point of contact for researchers, NC State employees, and visitors, providing administrative support and coordinating daily facility operations.
• Assist with financial administration by maintaining billing and financial records, supporting the use of facility funds, managing personnel files, and ensuring accurate administrative documentation.

Information & Facility Support

• Support the maintenance and enhancement of the Phytotron website, internal network, and facility-related data to promote efficient operations and access to information.

If you are

an organized, detail-oriented professional who enjoys supporting research operations and providing outstanding administrative service, we encourage you to apply and become an important part of the NC State Phytotron team.

Other Responsibilities

In addition to the core responsibilities of this role, there may be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department’s operations.

Qualifications

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Preferred Qualifications

• Proficiency with Microsoft Office applications, including Excel and Word, or similar software used to manage records, financial information, and administrative processes.
• Demonstrated ability to maintain accurate financial records, process billing activities, and organize administrative documentation.
• Experience maintaining webpages, internal network resources, or facility-related electronic data.
• Demonstrated ability to serve as a professional point of contact while communicating effectively with researchers, staff, and the public.
• Strong organizational skills with the ability to manage multiple administrative responsibilities while maintaining accurate personnel, financial, and operational records.

Required License or Certification

N/A

Valid NC Driver's License required

Valid NC Driver's License required

Valid NC Driver's License required No

Commercial Driver's License Required?

Commercial Driver's License Required? No

Recruitment Dates and Special Instructions

Job Open Date

Job Open Date 10/07/2026

Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)

Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 10/14/2026

Notice to Applicants

Please note that the work history on your resume must also be included in your application.

Special Instructions

Applicant required documents: cover letter, resume, contact information for at least three professional references. This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Position Number

Position Number 00042180

Position Type

Position Type SHRA

Position Classification Band Title

Position Classification Band Title Administrative Support Specialist

Position Classification Band Level

Position Classification Band Level Journey

Position Classification Salary Range

Position Classification Salary Range $ 34,602 - $ 58,870

Salary Grade Equivalency

Salary Grade Equivalency NC09

Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.00

Appointment

Appointment 12 Month Recurring

Mandatory Designation - Adverse Weather

Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events

Mandatory Designation - Emergency Events Non Mandatory - Emergency Event

Time Limited Position

Time Limited Position No

Department Id

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you learn of this opportunity?
  • NCSU Website
  • Job Alert (automated email from our system)
  • NCSU Executive Search Services
  • Monster.com
  • CareerBuilder.com
  • InsideHigherEd.com
  • Other Online Job Board
  • Carolina Job Finder / Employment Guide
  • Job / Career Fair
  • The Chronicle of Higher Education
  • Professional Journal
  • Print Advertisement (Newspaper / Periodical)
  • Professional Organization
  • Direct Contact from NCSU HR Representative / Recruiter
  • NCSU Employee Referral
  • Social Media (LinkedIn, Twitter, Facebook, Other)
  • Other
• If you learned about this vacancy from "other source" or "other website", please provide the source.

  (Open Ended Question)

• * Please select the response below that best describes your experience/education for the Administrative Support Specialist position.
  • High school diploma/GED and at least one year of office support experience
  • Associate's, Bachelor's, Master's, or Doctorate in any field
  • Combination of post high school education and/or experience in office support to equal at least 1 year
  • Did not complete high school but have a combination of high school education and office support experience to equal 5 years (ex. 1 year of high school and 4 years experience)
  • None of the above
• * Do you have experience with MS Office, Database Software, Intercom Client, Web page software?
  • Yes
  • No
• * Please briefly describe your experience with data base software and web page software.

  (Open Ended Question)

• * Briefly describe your administrative experience in a research setting.

  (Open Ended Question)

Required Documents

• Resume
• Cover Letter
• Contact Information for References

Optional Documents

NC STATE UNIVERSITY RALEIGH, NC 27695 PHONE: [phone]