Admissions & Data Coordinator

VIVA USA Inc; Palo Alto (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

VIVA USA Inc. is seeking an admissions and financial aid support administrator to handle high-volume applications and data entry. The role includes responding to inquiries, maintaining databases, and coordinating with the admissions team.

Onsite in Palo Alto, the position requires a bachelor’s degree (preferred) and 1 year of relevant experience, with a 8:30–5 schedule and strong MS Office skills.

Qualifications

• Bachelor’s degree preferred; 1 year of relevant experience or equivalent.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite.
• Experience data entry and maintaining Excel spreadsheets.
• Ability to handle confidential information with discretion.
• Experience with PeopleSoft and Oracle Financials.
• Ability to manage multiple time-sensitive projects in a fast-paced environment.
• Customer service and office administration skills.
• Willingness to learn and adapt to policies and regulations.

Responsibilities

• Assist with admissions, financial aid procedures; provide information to applicants.
• Process high volume admissions applications; manage confidential documents.
• Input data and update electronic databases; validate data.
• Review documents for completeness; track files and distribute for review.
• Support event preparation for Admitted Students Weekend and recruiting.
• Contribute to office administration and process improvements.
• Respond to inquiries via phone, email, and drop-ins.
• Perform other duties as assigned by Associate Dean and Director.

Skills

Data entry

Microsoft Office

Communication

Customer service

Office administration

Discretion with confidential info

Attention to detail

Education

Bachelor’s degree (preferred)

Tools

PeopleSoft

Oracle Financials

Job description

VIVA USA Inc. is seeking an admissions and financial aid support administrator to handle high-volume applications and data entry. The role includes responding to inquiries, maintaining databases, and coordinating with the admissions team.

Onsite in Palo Alto, the position requires a bachelor’s degree (preferred) and 1 year of relevant experience, with a 8:30–5 schedule and strong MS Office skills.