Admissions Processing

Planet Group; Palo Alto (CA); On-site; USD 39,000 - 41,000; Part time

Job summary

Planet Group in Palo Alto, CA is seeking an Admissions Processing assistant for a 7-month term. The role involves handling admissions inquiries, data entry, and confidential document processing to support the admissions office near Stanford.

The position requires strong communication, customer service, and office administration skills, along with experience in PeopleSoft and Oracle Financials. The pay rate is $28–$30 per hour (DOE) and the work is on-site in Stanford, CA.

Qualifications

• Bachelor's degree preferred with 1 year of relevant experience.
• Proficiency in Microsoft Office; strong data entry and editing.
• Customer service and office administration skills.
• Familiarity with PeopleSoft and Oracle Financials.
• Ability to handle confidential information and compliance.

Responsibilities

• Assist prospective applicants with admissions information.
• Process high volume admissions applications and confidential documents.
• Input data and update electronic databases.
• Respond to inquiries via phone, email, or drop-ins.
• Support events like Admitted Students Weekend.
• Contribute to office administration and process improvements.
• Handle multiple time-sensitive projects in a fast-paced environment.

Skills

Written and verbal communication

Customer service

Office administration

Data entry

Time management

Education

Bachelor's degree (preferred)

Tools

Microsoft Office Suite

PeopleSoft

Oracle Financials

Job description

Job Title:Admissions Processing
Location: Stanford, CA
Duration:7months
Shift Timings:8:30-5 with a half hour lunch break
Pay Rate:$28/hr - $30/hr(DOE)

Job Description:

• Work with prospective applicants regarding admissions.
• Serve as subject matter resource about admissions and financial aid procedures, provide accurate information regarding the programs.
• Process high volume of admissions applications. Receive, distribute and/or respond to highly confidential documents.
• Input data and update electronic databases. May collect, gather and validate data.
• Review documents and forms for completeness, track files for follow up and distribute for review.
• Maintain integrity of data in the law school database and organization of the paper files.
• Respond to routine inquiries via phone calls, emails, and drop-ins from prospective students, external constituents, faculty and staff.
• Research and resolve routine admissions issues, refer complex issues to other staff.
• Process incoming mail. Receive, sort, process, and distribute highly confidential documents.
• Assist in the preparation of Admitted Students Weekend and other recruiting events.
• Contribute to general office administration and process improvements within the office.
• Perform other duties as assigned by the Associate Dean for Admissions and Financial Aid and Associate Director.

Requirements:

• A Bachelor's degree (preferred) and one year of relevant experience, or combination of education and relevant experience.
• Strong written and verbal communications skills. Proficiency in Microsoft Office Suite
• Basic computer skills, including experience with Microsoft Office Suite; Strong word processing and data entry skills including the ability to produce accurate work when performing data entry, editing text, and updating Excel spreadsheets
• Customer service skills
• Office administration skills
• Ability to learn compliance with legal, financial, and university policies and external regulations.
• learn compliance with legal, financial, and university policies and external regulations.
• Have experience with PeopleSoft and Oracle Financials
• Have the ability to manage multiple, time-sensitive projects in a fast-paced environment
• Handle highly confidential and sensitive information with discretion and good judgment
• Demonstrate excellent organizational skills with high attention to detail and accuracy
• Be Flexible with changing priorities
• Be willing to assume a demanding workload during peak periods, typically November thru May