Financial Admin & Banking Support Specialist

VIVA USA Inc; Canton (MA); On-site; USD 42,000 - 54,000; Full time

Job summary

VIVA USA Inc is seeking an Administrative Assistant to support Settlement Processing, banking tasks, and daily financial operations. The role requires strong math skills, bookkeeping experience, and precision in data handling.

You will prepare bank deposits, maintain tracking spreadsheets, and perform reconciliations while coordinating with internal teams. Proficiency in Excel and SAP is preferred, with a focus on accuracy and timely reporting.

Qualifications

• Assoc Degree preferred.
• 3+ years of experience providing administrative support
• Proficient in MS Excel and Microsoft Office
• Strong written and verbal communication skills
• Ability to work under pressure and meet deadlines
• Experience with bookkeeping or banking tasks

Responsibilities

• Support Settlement Processing
• Prepare daily bank deposits and related paperwork to ensure proper credit for funds
• Prepare tracking spreadsheets for deposits, follow up and collections of outstanding balances
• Perform bank reconciliation and identify bank adjustments including non-sufficient funds
• Maintain forms, deposit books, deposit slips, etc.
• Generate detailed and summary reports from existing data using IT tools such as SAP
• Front Desk responsibilities and coordination with internal/external teams

Skills

Administrative support

Bookkeeping

Strong math skills

Multi-tasking

Attention to detail

Education

Associate degree

Tools

Microsoft Excel

Microsoft Office Suite

SAP

Job description

VIVA USA Inc is seeking an Administrative Assistant to support Settlement Processing, banking tasks, and daily financial operations. The role requires strong math skills, bookkeeping experience, and precision in data handling.

You will prepare bank deposits, maintain tracking spreadsheets, and perform reconciliations while coordinating with internal teams. Proficiency in Excel and SAP is preferred, with a focus on accuracy and timely reporting.