Admissions Processing Specialist

JobScore, Inc.; Palo Alto (CA); On-site; USD 46,287,000 - 52,900,000; Full time

Benefits offered by this job

Group medical

Dental

Vision

Life insurance

Retirement Savings Program

PSL

Job summary

Stanford University in Palo Alto, CA seeks an Admissions Processing Specialist to handle admissions applications and support prospective applicants within a law school admissions office. The role is onsite in Stanford, CA, working 8:30 AM to 5:00 PM for a seven month assignment with full benefits.

The position emphasizes data accuracy, database management, and responsive service to applicants, with peak workloads during November through May.

Qualifications

• 1–2 years of relevant experience, or a combination of education and relevant experience.
• Bachelor's degree is preferred.
• Experience with PeopleSoft and Oracle Financials.
• Strong word processing and data entry skills with Excel proficiency.
• Ability to learn compliance with legal, financial, and university policies.
• Willingness to handle peak workload November through May.

Responsibilities

• Interact with prospective applicants and respond to inquiries via phone, email, and in person.
• Process admissions applications, review documents, track files, and distribute for review.
• Input data, update databases, and maintain data integrity in university systems.
• Research and resolve routine admissions issues and help with recruiting events.
• Support general office administration and process improvements.

Skills

Data entry

Microsoft Office

Attention to detail

Communication

Flexibility

Time management

Adaptability

Customer service

Education

Bachelor's degree preferred

Tools

PeopleSoft

Oracle Financials

Job description

Admissions Processing Specialist 1516161

• Hourly pay: $30/hr
• Worksite: Leading university (Stanford, CA 94305 - Onsite)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 7 Month Assignment

A leading university is seeking an Admissions Processing Specialist to process admissions applications and support prospective applicants within a law school admissions office.

Admissions Processing Specialist Responsibilities:

• Work with prospective applicants and serve as a subject matter resource on admissions and financial aid procedures, providing accurate program information and responding to routine inquiries via phone calls, emails, and drop-ins from prospective students, external constituents, faculty, and staff.
• Process a high volume of admissions applications by reviewing documents and forms for completeness, tracking files for follow-up, and distributing them for review. Receive, sort, process, distribute, and respond to incoming mail and highly confidential documents.
• Input data and update electronic databases, collect, gather, and validate data, and maintain the integrity of data in the school database and the organization of paper files.
• Research and resolve routine admissions issues, referring complex issues to other staff, and help prepare for admitted students weekend and other recruiting events.
• Contribute to general office administration and process improvements, and perform other duties as assigned by admissions and financial aid leadership.

Admissions Processing Specialist Qualifications:

• 1-2 years of relevant experience, or a combination of education and relevant experience.
• Bachelor's degree is preferred.
• Experience with PeopleSoft and Oracle Financials.
• Strong word processing and data entry skills, including accurate data entry, text editing, and updating Excel spreadsheets, with proficiency in Microsoft Office Suite.
• Ability to learn compliance with legal, financial, and university policies and external regulations.
• Willingness to take on a demanding workload during peak periods, typically November through May.

Shift:

• 8:30 AM to 5:00 PM, with a half-hour lunch break.

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