Admissions Assistant

Hawai'i Association Of Independent Schools; Honolulu (HI); On-site; USD 42,000 - 54,000; Full time

Job summary

Hawai'i Association Of Independent Schools is seeking an administrative/professional staff member to support admissions with record-keeping, scheduling interviews, and campus tours. You will assist with events, update student records, and prepare reports for non-returning students.

The role requires strong clerical and communication skills, experience with office software, and the ability to professionally represent the school to families and partners.

Qualifications

• Strong clerical abilities including filing, record keeping, and data entry.
• Excellent written and verbal communication; professional phone manner.
• Proficiency with MS Word, Excel, Win School and FileMaker Pro.
• Ability to work with diverse groups and maintain confidentiality.

Responsibilities

• Keep accurate records of new student applications.
• Arrange group and individual testing/interview appointments.
• Schedule and conduct campus tours.
• Assist with admission events and orientation meetings.
• Prepare records for non-returning students.
• Produce Student Directory and related labels.
• Place students in Win School for report cards.

Skills

Clerical skills

Communication skills

Microsoft Word

Microsoft Excel

Databases

Customer service

Education

High School Diploma

Tools

Win School

FileMaker Pro

Job description

To provide administrative and public relations support in the admissions process.

ESSENTIAL DUTIES/FUNCTIONS:

• Keeping accurate records of new student applications.
• Setting up group and individual appointments for testing and interviews.
• Schedule and conduct individual campus tours
• Assist with admission related events.
• Processing and preparing records for non-returning students.
• Setting up parent orientation meetings.
• Produce Student Directory.
• Produce labels pertaining to students.
• Place students in Win School (prep for report cards)

OTHER DUTIES/FUNCTIONS:

• Ordering office supplies for elementary offices.
• Support secretary in ordering and distribution of books.
• Report Cards
• Assist Health Aide
• Gathering information and responding to surveys.
• Receiving and making phone calls.
• Supporting office staff and PTF officers with special activities.
• Processing check requests, reimbursement, and purchase orders.

QUALIFICATION REQUIREMENTS:

• Spiritual :Must have accepted Jesus Christ as Lord and Savior of their life and; demonstrate a living relationship with Jesus Christ as described in "The Baptist Faith and Message", the tenets of the Southern Baptist denomination.
• Skills/Knowledge : Good clerical skills, basic knowledge and use of word processing, database and spreadsheets on personal computer using Microsoft Word, Excel, Win school and FileMaker Pro; effective communication skills; good telephone customer service skills; must demonstrate professional writing and communication skills, and the ability to represent the school in a polished and professional manner, ability to work with a variety of people; knowledge of school operations.
• Education/Training : High School diploma or equivalent (Administrative assistant training helpful).
• Experience :Prior work experience in a school office is desirable.