Administrative Assistant

College-of-Healthcare-Professions; Houston (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401K with matching

Major Holidays off

Competitive Pay

Job summary

College-of-Healthcare-Professions in Houston seeks an Administrative Assistant to support a busy admissions team. You will answer calls, greet visitors, and coordinate front desk activities while maintaining a welcoming, professional atmosphere.

This role provides data entry, mailing projects, and event support for open houses and orientations, plus office supply management and campus purchasing. A high school diploma or GED and at least two years in an admin role are expected.

Qualifications

• High school diploma or GED with at least two years in an administrative role.
• Excellent customer service and communication skills.
• Ability to manage multiple tasks and lead front desk staff.
• Experience with data entry and mailing projects is a plus.

Responsibilities

• Answer incoming calls and route to the appropriate staff.
• Greet visitors professionally and direct them.
• Assist with admissions events and campus tours.
• Assist with data entry and distributing leads to Admission personnel.
• Manage local campus purchase orders and order office supplies.
• Ship and receive packages; maintain filing and records.

Skills

Customer service

Communication

Organization

Team coordination

Time management

Education

High school diploma or GED

Job description

Administrative Assistant

FT Day

M-F 8-5 pm

Job Description

Do you have a passion for helping people? Do you love working closely with people?

If your answer is yes, this career may be just perfect for you.

Qualifications

• Managing two front desk receptionists
• Will support multiple (3-4) leaders/department's
• Responsible for answering incoming calls politely, routing calls promptly and accurately to the proper staff member or voicemail.
• The ability to take accurate messages when necessary.
• Greet visitors in a friendly, welcoming, and professional manner and direct them to their proper destination.
• Process and distribute lead inquires timely and accurately to Admission personnel.
• Assist as necessary with special admission events, including but not limited to open houses, orientations, high school field trips, etc.
• Assist with data entry and special projects as needed. Assist with the execution of direct mail and bulk mail projects.
• Facilitate and proctor the Admission assessment.
• Manage local campus purchase orders.
• Order office supplies.
• Order and maintain student scrub inventory.
• Collect vendor invoices and packing slips for transfer to corporate accounting.
• Keep copiers full of paper, staples, and toner; order replacement as needed.
• Maintain phone extension list.
• Coordinate maintenance requests with building management.
• Shipping and receiving of all packages.
• Other duties as assigned.
• Strong customer service skills

Benefits

• Health insurance
• Paid time off
• 401K with matching
• Major Holidays off
• Competitive Pay
• High school diploma, or general education degree (GED). Minimum two years experience in an administrative role.