Administrative Assistant

chcp; San Antonio (TX); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401K with matching

Major Holidays off

Competitive Pay

Job summary

CHCP is seeking an Administrative Assistant for the daytime, full-time role in a campus setting. You will manage front desk reception, support multiple leaders, handle calls and messages, and coordinate visitor flow.

The role emphasizes strong customer service, data entry, event support, and office operations. Minimum two years in admin is required; GED or high school diploma preferred. Competitive benefits apply.

Qualifications

• High school diploma or GED; minimum two years of administrative experience.
• Experience managing front desk staff and handling phone calls.
• Ability to route calls and take accurate messages.
• Strong customer service skills and professional demeanor.
• Experience with data entry and basic office tasks.

Responsibilities

• Answer incoming calls politely and route to proper staff or voicemail.
• Greet visitors in a friendly, welcoming, and professional manner.
• Direct visitors to correct destinations and take messages when needed.
• Process and distribute lead inquiries to Admission personnel.
• Assist with admission events (open houses, orientations, field trips).
• Assist with data entry, mail projects, and special assignments.
• Coordinate and proctor the Admission assessment; manage local campus POs.
• Order office supplies and maintain scrub inventory; keep copiers stocked.
• Collect vendor invoices and transfer to corporate accounting; maintain phone lists.

Skills

Reception management

Customer service

Data entry

Vendor coordination

Telephone etiquette

Office supplies management

Education

High school diploma or GED

Job description

Administrative Assistant

FT Day

Job Description

Do you have a passion for helping people? Do you love working closely with people?

If your answer is yes, this career may be just perfect for you.

Qualifications

• Managing two front desk receptionists
• Will support multiple (3-4) leaders/department's
• Responsible for answering incoming calls politely, routing calls promptly and accurately to the proper staff member or voicemail.
• The ability to take accurate messages when necessary.
• Greet visitors in a friendly, welcoming, and professional manner and direct them to their proper destination.
• Process and distribute lead inquires timely and accurately to Admission personnel.
• Assist as necessary with special admission events, including but not limited to open houses, orientations, high school field trips, etc.
• Assist with data entry and special projects as needed; Assist with the execution of direct mail and bulk mail projects.
• Facilitate and proctor the Admission assessment.
• Manage local campus purchase orders.
• Order office supplies.
• Order and maintain student scrub inventory.
• Collect vendor invoices and packing slips for transfer to corporate accounting.
• Keep copiers full of paper, staples, and toner; order replacement as needed.
• Maintain phone extension list.
• Coordinate maintenance requests with building management.
• Shipping and receiving of all packages.
• Other duties as assigned.
• Strong customer service skills

Benefits

• Health insurance
• Paid time off
• 401K with matching
• Major Holidays off
• Competitive Pay
• High school diploma, or general education degree (GED). Minimum two years experience in an administrative role.