Admissions and Records Technician

Virginia's Community College System; Warsaw (VA); On-site; USD 26,000 - 30,000; Part time

Job summary

Rappahannock Community College (RCC) seeks an Admissions and Records Technician for its Warsaw campus. This part-time role (29 hours/week) supports admissions, records, grades posting, and transcript services under the College Registrar. Salary ranges from $19 to $22 per hour, commensurate with experience.

The incumbent assists with graduation, dual enrollment, and policy updates, using multiple emails and data reporting. AHP and ADA accommodations may apply; E-Verify compliance is required.

Qualifications

• Proven interpersonal, organizational and customer service skills.
• Excellent verbal and written communication skills.
• Ability to work as a team member.
• Ability to juggle multiple tasks with competing priorities simultaneously.
• Ability to perform detailed work under pressure.
• Demonstrated proficiency in Microsoft Office Suite, including Word, Excel, Outlook and Teams.

Responsibilities

• Assist in admitting students and updating student registration and records; post grades and prepare transfer evaluations; provide transcript services.
• Support Registrar with graduation, dual enrollment, and development of the academic calendar; assist with admissions/records forms; update policies and procedures.

Skills

Interpersonal skills

Organizational skills

Customer service

Verbal communication

Written communication

Team player

Multitasking

Attention to detail

MS Office Suite (Word/Excel/Outlook/TE

Tools

Microsoft Office Suite

Job description

Admissions and Records Technician

Rappahannock Community College (RCC), founded in 1970, provides high-quality educational and training opportunities throughout a 12-county service region an hour east of Richmond on the beautiful western shore of the Chesapeake Bay with access to fresh local seafood and water activities. RCC delivers accessible and affordable educational opportunities, including for-credit transfer and career technical programs, robust distance education coursework, quality dual enrollment courses, and award-winning workforce training and credentialing programs. RCC’s annualized enrollment of 3,900 credit students in 2025-2026 and almost 890 workforce and community development students are supported by almost 140 full-time employees and over 200 part-time/adjunct employees across two main campuses and five satellite sites.

RCC seeks applicants for the Admissions and Records Technician position. This position is part-time without benefits and works 29 hours/week at our Warsaw campus. The hiring range for this position is $19 – $22 per hour, commensurate with experience. Reporting to the College Registrar, the Admissions and Records Technician provides assistance and information to current and prospective students, faculty, and staff, as well as supports the Registrar with daily operations at the campus. This includes admission of students, processing and updating student registration and records, posting grades, preparing transfer evaluations, and providing transcript services.

The incumbent assists the Registrar with graduation and dual enrollment, development of the academic calendar, admissions and records forms, and updates of policies and procedures. The Admissions and Records Technician will use multiple assigned emails to assist students and faculty, format and reports data on the admissions and records processes. This position also interprets policy, resolves discrepancies, and exercises independent judgment and decision-making in the application of college and VCCS policies pertaining to domicile or residency status.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use the link https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Special Assignments: May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

Qualifications and Experience

• Proven interpersonal, organizational and customer service skills.
• Excellent verbal and written communication skills.
• Ability to work as a team member.
• Ability to juggle multiple tasks with competing priorities simultaneously.
• Ability to perform detailed work under pressure.
• Demonstrated proficiency in Microsoft Office Suite, including Word, Excel, Outlook and Teams.

Additional Considerations

• Operation of a State Vehicle: Yes
• Supervises Employees: No
• Required Travel: Occasional travel between campuses may be required.

Contract & Compensation

• Pay Range: $19 – $22 per hour, commensurate with experience.
• Contract: Part Time (29 hours per week).
• Location: Richmond County - 159, Warsaw campus.
• Telework options: No (subject to change based on business needs).
• Work Schedule: To be determined.

Equal Opportunity

Equal Opportunity Employer/Veterans/Disabled

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide reasonable accommodation to applicants in the application, interviewing, and selection processes when requested.

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Background Check Statement Disclaimer: The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

Contact Information

Email: [e-mail]

Agency Website: https://www.rappahannock.edu/

Posting Number: WGE_3441P

Recruitment Type: General Public - G

Number of Vacancies: 1

Job Open Date: 09/09/2026

Job Close Date: 09/23/2026

Position Number: 278W0225

Agency: Rappahannock Community College

Work Location: Richmond County - 159

Hiring Range: The pay range for this position is $19 - $22 per hour.

Role Code: 29143-SW

Working Title: Admissions and Records Technician

Role Title: Education Support Spec II

FLSA: Nonexempt

Emergency/Essential Personnel: No

EEO Category: 6-Administrative Support

Full Time or Part Time: Part Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have a bilingual or multilingual skill requirement or preference?

Sensitive Position: No