Admissions and Records Technician

Virginia Community Colleges; Virginia (MN); On-site; USD 26,000 - 30,000; Part time

Job summary

Rappahannock Community College seeks an Admissions and Records Technician for the Warsaw campus. This part-time, 29-hours/week position supports the Registrar and serves current and prospective students, faculty, and staff with admissions, registration updates, and transcript services.

Reporting to the College Registrar, you will post grades, prepare transfer evaluations, and assist with graduation and dual enrollment processes.

Qualifications

• Must have strong interpersonal, organizational and customer service skills.
• Excellent verbal and written communication.
• Ability to work in a team.
• Ability to juggle multiple tasks with competing priorities.
• Detail-oriented with accuracy under pressure.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).

Responsibilities

• Assist with admission of students and update registration records.
• Process and maintain student records; post grades and prepare transfer evaluations.
• Provide transcript services and support graduation and dual enrollment activities.
• Develop academic calendar and admissions/records forms; update policies.
• Handle inquiries via multiple campus emails and interpret policies for domicile or residency status.
• May perform other duties as assigned.

Skills

Interpersonal skills

Customer service

Team player

Multitasking

Attention to detail

Microsoft Office

Job description

Rappahannock Community College is committed to a policy of nondiscrimination in employment and education opportunity.

Rappahannock Community College is committed to a policy of nondiscrimination in employment and education opportunity. No person shall be discriminated against in the terms and conditions of employment, personnel practices, or access to and participation in, programs, services, and activities with regard to race, sex, color, creed, religion, age, national origin, disability, marital status, status with regard to public assistance, sexual orientation, or membership or activity in a local commission as defined by law. Lack of English skills will not be a barrier to admission or participation. For more information about the employment application process, contact [e-mail].

Rappahannock Community College is an open-entry institution offering career and technical education (CTE) programs in the following areas of study (list general CTE categories, such as health sciences; construction; engineering; law enforcement, culinary arts, etc.) Due to high demand, some CTE programs offer admission based on selective criteria through a separate application process that is non‑discriminatory. These programs are: (Emergency Medical Technician, Paramedic I & II, Practical Nursing, Nurse Aide, Nursing, and Pre-Diagnostic Medical Sonography: Echocardiography Career Studies Certificate, and Diagnostic Medical Sonography: Echocardiography Specialization, AAS ). For more information about the application process, please contact the admissions office at 804‑758‑6740.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service‑Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800‑552‑5019, or DBVI at 800‑622‑2155.

Equal Opportunity Employer/Veterans/Disabled

Rappahannock Community College (RCC), founded in 1970, provides high-quality educational and training opportunities throughout a 12‑county service region an hour east of Richmond on the beautiful western shore of the Chesapeake Bay with access to fresh local seafood and water activities. RCC delivers accessible and affordable educational opportunities, including for‑credit transfer and career technical programs, robust distance education coursework, quality dual enrollment courses, and award‑winning workforce training and credentialing programs. RCC’s annualized enrollment of 3,900 credit students in 2025‑2026 and almost 890 workforce and community development students are supported by almost 140 full‑time employees and over 200 part‑time/adjunct employees across two main campuses and five satellite sites.

Are you someone who wants to help students achieve their educational and professional dreams?

RCC seeks applicants for the Admissions and Records Technician position. This position is part‑time without benefits and works 29 hours/week at our Warsaw campus. The hiring range for this position is $19 – $22 per hour, commensurate with experience.

Reporting to the College Registrar, the Admissions and Records Technician provides assistance and information to current and prospective students, faculty, and staff, as well as supports the Registrar with daily operations at the campus. This includes admission of students, processing and updating student registration and records, posting grades, preparing transfer evaluations, and providing transcript services.

The incumbent assists the Registrar with graduation and dual enrollment, development of the academic calendar, admissions and records forms, and updates of policies and procedures. The Admissions and Records Technician will use multiple assigned emails to assist students and faculty, format and reports data on the admissions and records processes. This position also interprets policy, resolves discrepancies, and exercises independent judgment and decision‑making in the application of college and VCCS policies pertaining to domicile or residency status.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Proven interpersonal, organizational and customer service skills.
• Excellent verbal and written communication skills.
• Ability to work as a team member.
• Ability to juggle multiple tasks with competing priorities simultaneously.
• Ability to perform detailed work under pressure.
• Demonstrated proficiency in Microsoft Office Suite, including Word, Excel, Outlook and Teams.

Additional Considerations

Operation of a State Vehicle

Yes

Supervises Employees

No

Required Travel

Occasional travel between campuses may be required.

Job Open Date

09/09/2026

Job Close Date

09/23/2026

Agency Website

https://www.rappahannock.edu/

Email

[e-mail]

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non‑merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Required fields are indicated with an asterisk (*).

• * Please describe your experience as it relates to this position.

  (Open Ended Question)

• * Describe a time when you had to provide excellent customer service at work. Please be specific.

  (Open Ended Question)

• * Please describe a time when you had to interpret policy. How did you verify that your interpretation was accurate?

  (Open Ended Question)