Administrative Assistant for Admissions and Records (part-time)

Virginia Community Colleges; Pulaski (VA); On-site; USD 17,000 - 24,000; Part time

Job summary

New River Community College is hiring a part-time Administrative Assistant for Admissions and Records to provide top-notch student and faculty service and support the admissions, registration, and transcript processes.

The position involves filing, scanning, and entering data into SIS, with duties assigned by the supervisor. Work hours are capped at 29 per week and up to 1500 hours yearly, supporting the college’s record-keeping and student services.

Qualifications

• Excellent human relations skills for working with students, faculty, and staff.
• Excellent communication skills (oral and written).
• Knowledge of general office practices.
• Ability to handle confidential information.
• Ability to work in a fast-paced, team-oriented environment.

Responsibilities

• Provide high-quality customer service to students and faculty in Admissions and Records.
• Assist with admissions, registration, graduation, and transcript requests.
• File and scan documents and enter detailed data into the SIS.
• Assist with graduation tasks and other duties as assigned.
• Work hours limited to 29 hours per week and up to 1500 hours per year.

Skills

Human relations

Communication skills

Office practices

Confidential information

Team environment

PeopleSoft SIS

Job description

Administrative Assistant for Admissions and Records (part-time)

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Posting Summary

Working Title: Administrative Assistant for Admissions and Records (part-time)

Role Title: Administrative and Office Specialist II

Role Code: 19012-SW

FLSA: Nonexempt

Pay Band:

Position Number: 275W0061

Agency: New River Community College

Division: New River Community College (Div)

Work Location: Pulaski - 155

Hiring Range: $15 per hour

Emergency/Essential Personnel: No

EEO Category: 6-Administrative Support

Full Time or Part Time: Part Time

Telework options: -Telework options are subject to change based on business needs- No

Bilingual or multilingual skill requirement: No

Work Schedule: Monday – Friday

Sensitive Position: No

Job Description

New River Community College is a two-year state institution of higher education operating under a statewide system of 23 community colleges. The college is located on a one-hundred plus acre site at the intersection of U.S. Routes 11 and 100 in Dublin, Virginia. The campus provides modern, well-equipped facilities for the career technical education programs as well as for the college transfer programs. Approximately 5,000 students comprise the student body.

The people employed by New River Community College embrace the philosophy that all individuals should have an opportunity to develop and extend their skills and knowledge to increase awareness of their roles and duties as citizens. The college serves the educational needs of the public and assumes a duty to help provide the requirements for trained workers in the region through a combined effort with local industry, business, professions, and government. The college promotes equal opportunity for prospective students and employees.

Duties:

Provide high quality customer service to students and faculty in the Admissions and Records Office. Assist students with all aspects of admissions and records including the college application, registration, graduation process and transcript requests. Perform duties such as filing and scanning documents, entering detailed data into SIS , assisting with graduation and other tasks assigned by the supervisor. Work hours are limited to 29 hours per week and 1500 hours per year.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

Required Qualifications

• Excellent human relations skills for working with the public and with community college students, faculty, and administrators.
• Excellent communication skills (oral and written).
• Demonstrated knowledge of general office practices.
• Ability to work with and maintain confidential information.
• Ability to work in a fast-paced team-oriented environment while maintaining attention to detail.

Additional Considerations

Additional factors that may be considered include:

• Work experience in a team-oriented postsecondary educational environment.
• Knowledge of policies and procedures relating to college admissions and records.
• Experience with PeopleSoft Student Information System ( SIS ) or other comparable system.

Other Information

Operation of a State Vehicle: No

Supervises Employees: No

Required Travel: No

Posting Number: WGE_3371P

Recruitment Type: General Public - G

Number of Vacancies: 1

Job Open Date: 08/19/2026

Job Close Date: 12/31/2026

Open Until Filled: Yes

Agency Website: https://www.nr.edu/jobs/

Contact Name:

Email: [e-mail]

Phone Number: 540-674-3635

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System ( VCCS ) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System ( VCCS ) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts ( ADA and ADAAA ), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Additional Required Information

Required fields are indicated with an asterisk (*).