Administrative & Travel Support Specialist

WITRON Group; Arlington Heights (IL); On-site; USD 28,000 - 37,000; Full time

Benefits offered by this job

Three bonus opportunities

Comprehensive health benefits

WITRON bonus program

Job summary

WITRON in Arlington Heights, IL is seeking an Administrative Assistant to support daily office operations, manage travel arrangements, and assist with accounts payable coordination.

The ideal candidate is highly organized, detail-oriented, and proficient in Microsoft Office. You will collaborate with the Administrative and Accounting teams, handle expense reports, vendor communications, and ensure timely, accurate processing of invoices and travel plans.

Qualifications

• 2–5 years of office-based support experience.
• Data entry and basic accounting experience preferred.
• Vendor management experience preferred.
• Proficiency with MS Office (Excel, Word, PowerPoint).
• Excellent written and verbal communication.
• Strong time management and multitasking abilities.

Responsibilities

• Manage expense reporting for travelers to ensure compliance with company procedures and timely reimbursement processing.
• Cross-reference employee schedules, time records, and account information to ensure travel bookings are accurate and aligned with business needs.
• Monitor, review, and prepare reports and supporting documentation to improve data accuracy, compliance, and financial integrity.
• Maintain relationships with vendors to ensure high-quality service, resolve issues, and manage vendor-related activities.
• Collaborate directly with the Accounting team to support financial processing, reporting, and reconciliation activities.
• Review and process invoices within company systems to ensure accurate and timely payment to vendors.
• Support onsite management with current vendors/continual support, business license renewals/management.
• Perform a variety of administrative duties, including supporting day-to-day office operations and general administrative functions.

Skills

Microsoft Office

Independent worker

Multitasking

Written communication

Time management

Vendor management

Education

High School Diploma or Equivalent

Job description

WITRON in Arlington Heights, IL is seeking an Administrative Assistant to support daily office operations, manage travel arrangements, and assist with accounts payable coordination.

The ideal candidate is highly organized, detail-oriented, and proficient in Microsoft Office. You will collaborate with the Administrative and Accounting teams, handle expense reports, vendor communications, and ensure timely, accurate processing of invoices and travel plans.