Recruiting Coordinator

emplify GmbH; Arlington Heights (IL); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Health insurance

Life Insurance

AD&D

Disability insurance

401(k) with company match

Paid time off

Holidays

Job summary

WITRON Service America LP in Arlington Heights, IL seeks a Recruiting Coordinator to provide administrative and operational support across talent acquisition. You will coordinate interviews, maintain ATS data, support onboarding, and ensure candidate experience aligns with company policies in a fast-paced environment.

The role requires strong organization, communication, attention to detail, and the ability to handle multiple requisitions while complying with employment regulations.

Qualifications

• Bachelor’s degree preferred in HR, Business, Communications, or related field.

Responsibilities

• Coordinate and schedule interviews between candidates, hiring managers and recruitment team members.
• Serve as primary point of contact for candidate communications throughout the hiring process.
• Manage job postings across internal and external platforms, boards, and social channels.
• Maintain accurate candidate records and ATS data.
• Assist with screening, scheduling, and recruitment logistics.
• Prepare and distribute offer letters and pre-employment documents.
• Coordinate pre-employment steps: background checks, drug screenings, references.
• Support onboarding to ensure a smooth transition from candidate to employee.
• Monitor requisition status and recruitment metrics for leadership.
• Participate in career fairs and recruiting initiatives.
• Develop and maintain recruiting processes and candidate templates.
• Collaborate with managers to move candidates through the process.
• Provide excellent customer service to candidates and stakeholders.
• Ensure compliance with employment laws and company practices.
• Handle confidential information with discretion.

Skills

MS Office

ATS experience

HRIS experience

Communication

Organization

Attention to detail

Confidentiality

Customer service

Teamwork

Education

Bachelor’s degree preferred (HR/Business/Communications)

Tools

ATS platforms

HRIS systems

Microsoft Excel

Job description

60004 Arlington Heights 01.09.2026 WITRON Service America LP

Job Summary:

The Recruiting Coordinator provides administrative and operational support for the talent acquisition process across the organization. This role serves as a key point of contact for candidates, hiring managers, and recruiters, ensuring positive candidate experience and efficient recruitment operations. The Recruiting Coordinator is responsible for coordinating interviews, supporting onboarding activities, maintaining applicant tracking system data, and assisting with recruitment initiatives while ensuring compliance with company policies and employment regulations. The ideal candidate is highly organized, detail-oriented, customer-focused, and able to manage multiple priorities in a fast-paced environment.

Pay Range: $22.00 - $26.00/hour

Duties/Responsibilities:

• Coordinate and schedule interviews between candidates, hiring managers, and recruitment team members.
• Serve as the primary point of contact for candidate communications throughout the hiring process.
• Manage job postings across internal and external recruiting platforms, job boards, and social media channels.
• Maintain accurate candidate records and hiring documentation within the Applicant Tracking System (ATS).
• Assist recruiters and hiring managers with applicant screening, interview scheduling, and recruitment logistics.
• Prepare and distribute offer letters, employment agreements, and pre-employment documentation.
• Coordinate pre-employment activities, including background checks, drug screenings, reference checks, and new hire paperwork.
• Support onboarding activities to ensure a smooth transition from candidate to employee.
• Monitor requisition status and maintain recruitment metrics and reports for leadership review.
• Participate in career fairs, hiring events, community outreach programs, and other recruiting initiatives.
• Assist with developing and maintaining recruiting processes, procedures, and candidate communication templates.
• Partner with hiring managers to ensure timely movement of candidates through the recruitment process.
• Provide exceptional customer service to candidates and internal stakeholders.
• Ensure compliance with federal, state, and local employment laws and company hiring practices.
• Handle confidential candidate and employee information with discretion and professionalism.

Required Skills and Abilities:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with Applicant Tracking Systems (ATS) and HRIS platforms.
• Strong written and verbal communication skills with the ability to interact professionally with candidates and internal stakeholders.
• Excellent organizational skills with the ability to coordinate multiple interviews, requisitions, and deadlines simultaneously.
• Strong attention to detail and ability to maintain accurate records and reporting.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong customer service and relationship-building skills.
• Ability to maintain confidentiality and exercise good judgment in handling sensitive information.

Education and Experience:

• Bachelor’s degree in human resources, Business Administration, Communications, or a related field preferred.
• Minimum of 1-2 years of recruiting coordination, talent acquisition support, human resources, or administrative experience.
• Experience with applicant tracking systems, recruitment scheduling, and onboarding processes preferred.

Physical Requirements:

• Domestic travel to U.S. sites required.
• Occasional international travel may be required.

Why Join WITRON?

At WITRON, we believe our employees are our greatest asset. That's why we offer a comprehensive benefits package designed to support your health, financial well-being, professional growth, and work-life balance.

Benefits Include:

• Competitive medical, dental, and vision insurance options
• Employer-paid Life Insurance, AD&D, Short-Term Disability, and Long-Term Disability coverage
• 401(k) retirement plan with company match
• Voluntary benefits including Accident, Critical Illness, and Hospital Indemnity Insurance
• Employee Assistance Program (EAP) with confidential counseling and support resources
• Pet Insurance
• Employee Discount and Purchasing Programs
• Legal and Travel Assistance programs
• Generous Paid Time Off and nine paid holidays annually
• Annual bonus opportunity after one year of service
• Paid time off for personal milestones
• Ongoing training, development, and career growth opportunities
• A collaborative and engaging work environment where employees can thrive