Health & Safety Administrative Specialist

WITRON Group; Arlington Heights (IL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health benefits

401(k) match

Bonus opportunities

Job summary

WITRON Group is seeking an Health and Safety Administrative Specialist to support multiple U.S. locations. The role emphasizes maintaining safety records, OSHA compliance, data entry, and reporting while coordinating training and PPE management.

The position requires strong organizational skills, 3–5 years of office support experience, and proficiency with Microsoft Office. A high school diploma is required, with 75% travel expected.

Qualifications

• High School Diploma or equivalent.
• 3-5 years of experience in an office-based support role preferred.
• Accounting experience a plus.
• OSHA 10 or 30 a plus.
• Vendor management experience preferred.
• Proficiency in Microsoft Office Suite (Excel, Word, and PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Ability to meet deadlines and prioritize tasks effectively.
• 75% travel is expected for this role.

Responsibilities

• Safety Documentation & Compliance: Maintain accurate records of safety training, certifications, and incident reports.
• Ensure OSHA logs and company safety files are up-to-date and audit-ready.
• Data Entry & Reporting: Support the input and maintenance of accurate safety and incident data.
• Generate monthly or quarterly reports on safety metrics, training completion rates, and incident trends.
• Vendor & PPE Management: Manage relationships with safety equipment, PPE, and training vendors.
• Monitor inventory levels of safety supplies, place orders, and track expenditures within budget guidelines.
• Training Coordination: Assist with the scheduling and logistics of employee safety briefings, onboarding compliance, and external safety training courses.

Skills

Vendor management

OSHA knowledge

Data entry

Communication skills

Education

High School Diploma or Equivalent

Tools

Excel

Word

PowerPoint

Microsoft Office Suite

Job description

Join WITRON as a Health and Safety Administrative Specialist!

Salary Range: $50k-$70k

WITRON is seeking a dynamic and highly motivated Administrative Specialist to join our team and support multiple locations across the U.S. If you have a passion in safety regulations and thrive in promoting safety daily, we want to hear from you!

As The Administrative Specialist, You Will

• Safety Documentation & Compliance: Maintain accurate records of safety training, certifications, and incident reports.
• Ensure OSHA logs and company safety files are up-to-date and audit-ready.
• Data Entry & Reporting: Support the input and maintenance of accurate safety and incident data.
• Generate monthly or quarterly reports on safety metrics, training completion rates, and incident trends.
• Vendor & PPE Management: Manage relationships with safety equipment, PPE, and training vendors.
• Monitor inventory levels of safety supplies, place orders, and track expenditures within budget guidelines.
• Training Coordination: Assist with the scheduling and logistics of employee safety briefings, onboarding compliance, and external safety training courses.

Requirements

• High School Diploma or Equivalent
• 3-5 years of experience working in an office-based support role preferred
• Accounting experience a plus
• OSHA 10 or 30 a plus
• Vendor management experience preferred
• Proficiency in Microsoft Office Suite (Excel, Word, and PowerPoint)
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Ability to meet deadlines and prioritize tasks effectively
• 75% travel is expected for this role

Physical Requirements

• Ability to sit for extended periods of time
• Ability to view computer screens for prolonged durations

Why WITRON?

• Innovative Environment: Be at the forefront of technology with WITRON's advanced automated material handling system.
• Continuous Growth: Drive operational excellence and continuous improvement with ample opportunities for career development and advancement.
• Competitive Benefits: WITRON values employees and strive to create a supportive and rewarding work environment. We offer three (3) bonus opportunities, comprehensive health benefits. We offer company paid Basic Life, Dependent Life, AD&D, Short-Term Disability and Long-Term Disability Insurance. We offer a great 401(k) match, Dental Insurance, Vision Insurance, Accident Insurance, Hospital Indemnity Insurance, Critical Illness Insurance and much more!

WITRON is proud to be an Equal Opportunity Employer, Race/ Color/Religion/Sex/Disabled/Veteran/Gender Identity/Sexual Orientation.

Our benefits at Arlington Heights

Your advantages at a glance. Discover the win-win

Your secure feeling is of great importance to us. Find out about our added values and special benefits.

Team Spirit

We are there for one another and as a company we strive to always become better. You can look forward to being part of a great team environment.

WITRON Bonus

Employees will have the opportunity to participate in our WITRON bonus program once eligible.

Social Benefits

WITRON has a tradition of observing “Special Days” in our employees lives and will provide added benefits or bonuses to help celebrate certain milestones.

Top Equipment

We will provide you with brand name work apparel and professional tools to make sure all of our employees have the right equipment to do the job.

Corporate Culture

Collaboration, an open-door policy, various company events and team building measures are a part of WITRON. A company with modern values and positive culture is waiting for you.

Support & Opportunity

Performance is worth the effort. Your potential will be both recognized and supported. Career opportunities are available for all of our employees, come grow with WITRON.