Administrative Assistant

WITRON Group; Arlington Heights (IL); On-site; USD 28,000 - 37,000; Full time

Benefits offered by this job

Three bonus opportunities

Comprehensive health benefits

WITRON bonus program

Job summary

WITRON in Arlington Heights, IL is seeking an Administrative Assistant to support daily office operations, manage travel arrangements, and assist with accounts payable coordination.

The ideal candidate is highly organized, detail-oriented, and proficient in Microsoft Office. You will collaborate with the Administrative and Accounting teams, handle expense reports, vendor communications, and ensure timely, accurate processing of invoices and travel plans.

Qualifications

• 2–5 years of office-based support experience.
• Data entry and basic accounting experience preferred.
• Vendor management experience preferred.
• Proficiency with MS Office (Excel, Word, PowerPoint).
• Excellent written and verbal communication.
• Strong time management and multitasking abilities.

Responsibilities

• Manage expense reporting for travelers to ensure compliance with company procedures and timely reimbursement processing.
• Cross-reference employee schedules, time records, and account information to ensure travel bookings are accurate and aligned with business needs.
• Monitor, review, and prepare reports and supporting documentation to improve data accuracy, compliance, and financial integrity.
• Maintain relationships with vendors to ensure high-quality service, resolve issues, and manage vendor-related activities.
• Collaborate directly with the Accounting team to support financial processing, reporting, and reconciliation activities.
• Review and process invoices within company systems to ensure accurate and timely payment to vendors.
• Support onsite management with current vendors/continual support, business license renewals/management.
• Perform a variety of administrative duties, including supporting day-to-day office operations and general administrative functions.

Skills

Microsoft Office

Independent worker

Multitasking

Written communication

Time management

Vendor management

Education

High School Diploma or Equivalent

Job description

This is WITRON

Join Our Dynamic Team as an Administrative Assistant!

Our team is seeking a proactive, highly organized, and detail-oriented Administrative Assistant to support smooth office operations, manage travel, and assist with various administrative tasks. This individual will collaborate closely with our Administrative team and Accounts Payable to maintain organizational effectiveness and communication. They will also coordinate employee travel logistics, ensuring they are executed efficiently, cost-effectively, and in alignment with company policies. Strong communication, multitasking, and problem-solving skills are essential to provide seamless support to both internal teams and external vendors.

Hourly Pay: $20-$27

As An Administrative Assistant, You Will

• Manage expense reporting for travelers to ensure compliance with company procedures and timely reimbursement processing.
• Cross-reference employee schedules, time records, and account information to ensure travel bookings are accurate and aligned with business needs.
• Monitor, review, and prepare reports and supporting documentation to improve data accuracy, compliance, and financial integrity.
• Maintain relationships with vendors to ensure high-quality service, resolve issues, and manage vendor-related activities.
• Collaborate directly with the Accounting team to support financial processing, reporting, and reconciliation activities.
• Review and process invoices within company systems to ensure accurate and timely payment to vendors.
• Support onsite management with current vendors/continual support, business license renewals/managaement.
• Perform a variety of administrative duties, including supporting day-to-day office operations and general administrative functions.

Requirements

• Proficiency in Microsoft Office Suite (Excel, Word, and PowerPoint)
• Self-motivated with a strong ability to work independently.
• Handle a diverse and steady workload to help support employees in a team enviornment.
• Excellent written and communication skills.
• Excellent time management skills, ability to meet required deadlines and organize priorities.
• Vendor Management Skills

Experience/Education

• High School Diploma or Equivalent
• 2-5 years of experience working in an office-based support role preferred.
• Data Entry/Accounting experience preferred.
• Vendor management experience preferred.

Why WITRON?

• Innovative Environment: Be at the forefront of technology with WITRON's advanced automated material handling system.
• Continuous Growth: Drive operational excellence and continuous improvement with ample opportunities for career development and advancement.
• Competitive Benefits: WITRON values employees and strive to create a supportive and rewarding work environment. We offer three (3) bonus opportunities, comprehensive health benefits, and much more!

Join WITRON and be part of a team that's shaping the future of automation logistics!

WITRON is proud to be an Equal Opportunity Employer, Race/ Color/Religion/Sex/Disabled/Veteran/Gender Identity/Sexual Orientation.

Our benefits at Arlington Heights

Your advantages at a glance. Discover the win-win

Your secure feeling is of great importance to us. Find out about our added values and special benefits.

Team Spirit

We are there for one another and as a company we strive to always become better. You can look forward to being part of a great team environment.

WITRON Bonus

Employees will have the opportunity to participate in our WITRON bonus program once eligible.

Social Benefits

WITRON has a tradition of observing “Special Days” in our employees lives and will provide added benefits or bonuses to help celebrate certain milestones.

Top Equipment

We will provide you with brand name work apparel and professional tools to make sure all our employees have the right equipment to do the job.

Corporate Culture

Collaboration, an open-door policy, various company events and team building measures are a part of WITRON. A company with modern values and positive culture is waiting for you.

Support & Opportunity

Performance is worth the effort. Your potential will be both recognized and supported. Career opportunities are available for all of our employees, come grow with WITRON.

Any further questions?

Your on-site contact

Kirby Oostdyk