Administrative Assistant

AppleOne; Norfolk (VA); Presencial; USD 34.000 - 41.000; Jornada completa

Descripción de la vacante

AppleOne Employment Services in Norfolk, VA is seeking a detail-oriented Administrative Assistant to support export rail and barge freight operations. This direct-hire role focuses on accurate filing, paperwork, FedEx labeling, data entry, and invoice routing within a small, professional freight team.

The ideal candidate will bring 3–5 years of office experience, strong Microsoft Office skills, and the ability to manage multiple priorities in a changing logistics environment.

Formación

• 3–5 years of administrative, clerical, office support or logistics experience.
• Prior in-office experience in dispatching, trucking, sea freight or logistics operations preferred.
• Proficient with Microsoft Office (Excel, Word, Outlook).

Responsabilidades

• Answer and route phone calls while learning team phone support procedures.
• Organize and maintain physical and electronic files by file number.
• Create FedEx shipping labels and prepare daily paperwork per contract requirements.
• Scan, copy, print and manage freight-related documents with accuracy.
• Perform detailed data entry and document handling for export rail and barge freight operations.
• Assist with invoice routing and approval processes as invoicing procedures are established.

Conocimientos

Detail oriented

Multitasking

Team player

Herramientas

Excel

Word

Outlook

Descripción del empleo

Job Summary

We are seeking a detail-oriented Administrative Assistant to support export rail and barge freight operations in Norfolk, VA. This direct hire opportunity is ideal for a dependable administrative professional with experience in logistics, dispatching, trucking, sea freight, customs brokerage, or a similar transportation support environment.

This role is part of a small, close-knit freight operations team working in a comfortable, modern trailer office. The environment is quiet, professional, and moderately paced, with a team that works together to manage changing priorities and detailed documentation requirements. You will receive training in phone support, filing processes, invoice routing, and operational paperwork, making this a strong opportunity for someone who wants to grow into a valuable long-term team member.

The ideal candidate is organized, tech savvy, positive, and flexible, with strong attention to detail and the ability to follow established processes accurately.

Key Responsibilities

• Answer and route phone calls while learning team phone support procedures.


• Organize and maintain physical and electronic files by assigned file number.


• Create FedEx shipping labels and prepare daily paperwork according to contract requirements.


• Scan, copy, print, and manage freight-related documents with accuracy.


• Complete detailed data entry and document handling tasks in support of export rail and barge freight operations.


• Assist with invoice routing and approval processes as invoicing procedures are established.

Compensation and Benefits

• Pay: $37,440 per year.


• Schedule: Monday to Friday, 7:30 AM to 4:30 PM.


• Location: Norfolk, VA.


• Work arrangement: 100% onsite.


• Position type: Direct hire.

Required Qualifications and Skills

• Support daily administrative operations for export rail and barge freight activity.


• Maintain accurate physical and electronic filing systems for operational documents.


• Prepare shipping paperwork and FedEx labels in accordance with contract requirements.


• Assist with phone support, invoice processing, data entry, and document control.


• 3 to 5 years of administrative, clerical, office support, logistics support, or related experience.


• Prior in-office administrative experience in dispatching, trucking, sea freight, customs brokerage, or logistics operations is strongly preferred.


• Working knowledge of Microsoft Office, including Excel, Word, and Outlook.


• Strong attention to detail and ability to manage highly detailed documentation accurately.


• Ability to multitask, shift priorities quickly, and stay organized in a changing operations environment.


• Comfortable using FedEx shipping tools and standard office equipment, including copier and scanner.


• Professional, flexible, upbeat, tech savvy, and team-oriented.

Preferred Qualifications

• Experience supporting freight, transportation, export, rail, barge, or logistics operations.


• Familiarity with invoice routing, approval workflows, and shipping documentation.


• Experience working in a small office environment where teamwork, adaptability, and cross-training are important.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.