Administrative Support Specialist | Temp-to-Hire

AppleOne Employment Services; Santa Barbara (CA); On-site; USD 30,000 - 39,000; Full time

Job summary

AppleOne Employment Services in Santa Barbara, CA seeks an organized Office Assistant for a temp-to-hire, full-time administrative role. You will support managers, coordinate daily operations, handle scheduling, document prep, and records, and ensure a positive caller and visitor experience.

This position offers a steady Mon-Fri schedule in a professional environment, with opportunities to grow with a team that values reliability, attention to detail, and strong administrative support.

Qualifications

• 1 to 2 years of administrative, office support, clerical, or customer service experience preferred.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong verbal and written communication skills.
• Excellent organization, time management, and multitasking abilities.
• Ability to prioritize tasks and manage multiple deadlines in a fast-paced office environment.

Responsibilities

• Answer and direct phone calls, emails, and visitor inquiries in a professional and customer-focused manner.
• Manage calendars, appointments, meeting schedules, and general office coordination.
• Prepare correspondence, reports, presentations, and other business documents.
• Maintain organized filing systems, records, data entry, and administrative documentation.
• Coordinate office supplies, equipment needs, vendor communication, meetings, events, and travel arrangements.
• Provide day-to-day administrative support to executives, managers, and team members.

Skills

Microsoft Office Suite

Verbal communication

Written communication

Organization

Time management

Multitasking

Tools

Office equipment

Administrative software

Job description

AppleOne Employment Services in Santa Barbara, CA seeks an organized Office Assistant for a temp-to-hire, full-time administrative role. You will support managers, coordinate daily operations, handle scheduling, document prep, and records, and ensure a positive caller and visitor experience.

This position offers a steady Mon-Fri schedule in a professional environment, with opportunities to grow with a team that values reliability, attention to detail, and strong administrative support.