Executive Admin Temp-to-Hire Construction Support

AppleOne Employment Services; San Diego (CA); On-site; USD 39,000 - 44,000; Full time

Job summary

AppleOne Poway is seeking an experienced Executive Administrative Assistant to support ownership and upper management in a fast-paced, project-driven environment. The role emphasizes organization, proactive communication, and maintaining executives' calendars, documents, and priorities.

This full-time, temp-to-hire position offers direct exposure to leadership, professional development, and the chance to become a trusted member of a growing team.

Qualifications

• 5+ years of professional administrative experience, preferably supporting an owner, executive, or senior-level manager.
• Strong executive calendaring and scheduling experience.
• Proficiency with Microsoft Outlook, Word, Excel, and general office technology.
• Excellent written and verbal communication skills with a polished and professional demeanor.
• Strong organization, attention to detail, follow-through, judgment, and discretion.
• Ability to manage multiple priorities and changing demands in a fast-paced office environment.
• Ability to interact confidently with executives, customers, vendors, contractors, and business professionals.
• Dependable, proactive, and able to anticipate needs without waiting to be reminded.

Responsibilities

• Provide high-level administrative support to ownership and upper management, including calendar management, scheduling, reminders, and meeting coordination.
• Prepare professional correspondence, reports, documents, internal communications, and organized electronic and physical files.
• Track deadlines, commitments, follow-up items, project details, and outstanding action items for management.
• Assist with customer projects, job documentation, scheduling, purchasing, material coordination, and project-related administrative needs.
• Communicate professionally with customers, contractors, vendors, field personnel, office staff, production teams, and leadership.
• Handle sensitive company, customer, project, and personnel information with discretion and confidentiality.

Skills

Executive calendar management

Scheduling

MS Outlook

MS Word

MS Excel

Written communication

Verbal communication

Discretion

Organization

Multi-tasking

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

AppleOne Poway is seeking an experienced Executive Administrative Assistant to support ownership and upper management in a fast-paced, project-driven environment. The role emphasizes organization, proactive communication, and maintaining executives' calendars, documents, and priorities.

This full-time, temp-to-hire position offers direct exposure to leadership, professional development, and the chance to become a trusted member of a growing team.