Administrative Support Specialist (Part-Time)

The Pennsylvania State University; Ferguson Township (PA); On-site; USD 19,000 - 28,000; Part time

Job summary

The Pennsylvania State University is seeking a part-time Administrative Support role in the Department of Computer Science and Engineering. The position involves coordinating daily office activities, greeting visitors, scheduling, and handling communications and basic financial duties.

It requires a GED or HS diploma with 2+ years of relevant experience; Microsoft Office is preferred. The role is year-round and located in Electrical Engineering, four days a week for six hours per day.

Qualifications

• GED or HS and 2+ years of relevant administrative experience
• Proficiency in Microsoft Office preferred but not required

Responsibilities

• Plan, organize, support, and coordinate daily office activities and administrative processes
• Greet visitors and provide information; review, respond to, and direct inquiries
• Assist with scheduling visitors and travel arrangements
• Coordinate meeting logistics including scheduling, materials, and agendas
• Prepare, review, and distribute internal and external communications
• Process financial transactions, monitor expenditures, and assist with budget preparation
• Wage payroll processing
• Maintain inventory and order office supplies
• Resolve inquiries and ensure compliance with university policies
• Coordinate events; reserve spaces, develop itineraries, coordinate with vendors
• May perform non-routine and confidential administrative duties and proxy responsibilities
• May coordinate work assignments of department/unit support staff

Job description

The Pennsylvania State University is seeking a part-time Administrative Support role in the Department of Computer Science and Engineering. The position involves coordinating daily office activities, greeting visitors, scheduling, and handling communications and basic financial duties.

It requires a GED or HS diploma with 2+ years of relevant experience; Microsoft Office is preferred. The role is year-round and located in Electrical Engineering, four days a week for six hours per day.