Administrative Support (Senior Level)

Lifesteps Inc; Butler (Butler County); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

100% Agency paid Medical, Dental and V

Vision insurance premiums

Paid Vacation, Sick time and Personal

Emergency time

Short & Long-term Disability Insurance

Tuition Reimbursement

403B Retirement Plan

Life Insurance

12 paid holidays

Job summary

Lifesteps Inc. in Butler, PA is seeking an Administrator of Special Projects. The role is full- or part-time and provides senior-level administrative support while coordinating or overseeing projects. You'll help leadership ensure work is completed accurately, on time, and with discretion.

The position emphasizes project coordination, reporting, meeting organization, and confidential handling of information, with a strong emphasis on QA and compliance. Salary range: $21.74–$23.30 hourly.

Qualifications

• High school diploma or GED is required.
• 3 years of administrative support experience with strong communication and writing skills.
• Ability to work independently with attention to detail and discretion.
• Proficient in Excel, Word and PowerPoint; valid driver’s license and willingness to travel.
• Ability to obtain ACT 33/34 and FBI clearances.
• Preferred: Associate’s degree or higher in Business Administration.

Responsibilities

• Coordinate and oversee special projects from planning through completion.
• Prepare reports, documents, presentations, and correspondence.
• Track deadlines, tasks and project progress.
• Organize meetings, agendas, notes and follow-up items.
• Communicate with internal teams, leadership and external contacts.
• Handle sensitive information with confidentiality and judgment.
• Support QA, accreditation, compliance or process-improvement work.
• Use Excel, Word and PowerPoint to present information.

Skills

Administrative support

Communication

Organization

Writing

Education

High school diploma / GED

Associate degree or higher in Business Administration (preferred)

Tools

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Salary Range: $21.74 To $23.30 Hourly

Administrator, Special Projects /

Position Summary:

The Administrator of Special Projects(Full or Part-Time) provides senior-level administrative support while coordinating or overseeing specific projects. The role supports Leadership by managing assigned projects and helping ensure work is completed accurately, on time, and with discretion.

Responsibilities may include:

• Coordinating special projects from planning through completion
• Preparing reports, documents, presentations, and correspondence
• Tracking deadlines, tasks, and project progress
• Organizing meetings, agendas, notes, and follow-up items
• Communicating with internal teams, leadership, and outside contacts
• Handling sensitive information with confidentiality and judgment
• Supporting quality assurance, compliance, accreditation, or process-improvement work
• Using Excel, Word, and PowerPoint to organize and present information

The position is based in Butler, PA. The normal work week is Monday through Friday, 8:00 am to 4:30 pm.

Lifesteps is a non-profit human services organization which has been serving Western Pennsylvania for over 100 years by “helping individuals and families with life's changing needs”. The Agency provides programs and services to help those with special needs live to their fullest potential. If you have a strong desire to serve your community and help others, this is the right opportunity for you.

Position Requirements:

Required:

• High school diploma/GED
• Three (3) years' administrative support experience and excellent communication, organizational, and writing skills
• Ability to function independently with a high degree of comprehension, analytical skill, and attention to detail in producing work in a timely manner
• Considerable use of tact, diplomacy, discretion and judgment when dealing with sensitive information
• Proficient with Microsoft Office Suite (Excel, Word and PowerPoint)
• Current driver’s license and the ability to travel for business utilizing personal vehicle
• Ability to obtain ACT 33/34 and FBI clearances

Preferred:

• Associate’s degree or higher in Business Administration or related field
• Prior experience with Quality Assurance, Accreditation, Compliance or Project Management

GREAT benefit package for full-time employment includes :

• 100% Agency paid Medical, Dental and Vision insurance premiums
• Paid Vacation, Sick time and Personal/Emergency time
• Short & Long-term Disability Insurance
• Tuition Reimbursement
• 403B Retirement Plan
• Life Insurance
• 12 paid holidays

Lifesteps – Where Rewarding Opportunities Start!