Administrator, Special Projects

Lifesteps, Inc.; Butler (Butler County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

Paid vacation

Sick time

Personal/Emergency time

Disability Insurance

Tuition Reimbursement

403B Retirement Plan

Life Insurance

Paid holidays

Job summary

Lifesteps, Inc. in Butler, PA, is seeking an Administrator of Special Projects (full- or part-time) to provide senior-level administrative support while coordinating or overseeing select projects for Leadership.

You will manage project tasks, prepare reports and presentations, track deadlines, organize meetings, and handle sensitive information with discretion, using Excel, Word, and PowerPoint to present information clearly.

Qualifications

• High school diploma or GED is required.
• 3 years of administrative support experience with excellent communication, organizational, and writing skills.
• Ability to work independently with attention to detail and meet deadlines.
• Discretion and judgment when handling sensitive information.
• Proficient with Microsoft Office Suite (Excel, Word and PowerPoint).
• Valid driver's license and travel for business using a personal vehicle.
• Ability to obtain ACT 33/34 and FBI clearances.

Responsibilities

• Coordinate special projects from planning through completion.
• Prepare reports, documents, presentations, and correspondence.
• Track deadlines, tasks, and project progress.
• Organize meetings, agendas, notes, and follow-up items.
• Communicate with internal teams, leadership, and outside contacts.
• Handle sensitive information with confidentiality and judgment.
• Support quality assurance, accreditation, or process-improvement work.
• Use Excel, Word, and PowerPoint to organize and present information.

Skills

Project coordination

Administrative support

Communication

Documentation

Office software

Travel ability

Education

High school diploma/GED

Associate's degree in Business Administration

Tools

Excel

Word

PowerPoint

Job description

The Administrator of Special Projects (Full or Part-Time) provides senior-level administrative support while coordinating or overseeing specific projects. The role supports Leadership by managing assigned projects and helping ensure work is completed accurately, on time, and with discretion.

Responsibilities may include:

• Coordinating special projects from planning through completion
• Preparing reports, documents, presentations, and correspondence
• Tracking deadlines, tasks, and project progress
• Organizing meetings, agendas, notes, and follow-up items
• Communicating with internal teams, leadership, and outside contacts
• Handling sensitive information with confidentiality and judgment
• Supporting quality assurance, compliance, accreditation, or process-improvement work
• Using Excel, Word, and PowerPoint to organize and present information

The position is based in Butler, PA. The normal work week is Monday through Friday, 8:00 am to 4:30 pm.

Lifesteps is a non-profit human services organization which has been serving Western Pennsylvania for over 100 years by "helping individuals and families with life's changing needs". The Agency provides programs and services to help those with special needs live to their fullest potential. If you have a strong desire to serve your community and help others, this is the right opportunity for you.

Position Requirements:

Required:

• High school diploma/GED
• Three (3) years' administrative support experience and excellent communication, organizational, and writing skills
• Ability to function independently with a high degree of comprehension, analytical skill, and attention to detail in producing work in a timely manner
• Considerable use of tact, diplomacy, discretion and judgment when dealing with sensitive information
• Proficient with Microsoft Office Suite (Excel, Word and PowerPoint)
• Current driver's license and the ability to travel for business utilizing personal vehicle
• Ability to obtain ACT 33/34 and FBI clearances

Preferred:

• Associate’s degree or higher in Business Administration or related field
• Prior experience with Quality Assurance, Accreditation, Compliance or Project Management

GREAT benefit package for full-time employment includes:

• 100% Agency paid Medical, Dental and Vision insurance premiums
• Paid Vacation, Sick time and Personal/Emergency time
• Short & Long-term Disability Insurance
• Tuition Reimbursement
• 403B Retirement Plan
• Life Insurance
• 12 paid holidays

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