Administrator, Special Projects

Lifesteps, Inc.; Northern (KY); Hybrid; USD 30,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Disability insurance

Tuition reimbursement

Retirement plan (403B)

Life insurance

Paid holidays

Job summary

Lifesteps, a nonprofit human services organization, is seeking an Administrator of Special Projects in Butler, PA. The role provides senior administrative support and oversees projects for leadership, ensuring timely and accurate completion with discretion.

The position requires a high school diploma or GED, 3+ years of administrative experience, strong communication skills, and proficiency with Microsoft Office. Full‑time hours Mon–Fri, 8:00 am–4:30 pm, with comprehensive benefits.

Qualifications

• Three (3) years' administrative support experience with strong communication and writing skills.
• Ability to work independently with high attention to detail and discretion.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint).
• Current driver’s license and ability to travel for business using personal vehicle.
• Ability to obtain ACT 33/34 and FBI clearances.

Responsibilities

• Coordinate special projects from planning through completion.
• Prepare reports, documents, presentations, and correspondence.
• Track deadlines, tasks, and project progress.
• Organize meetings, agendas, notes, and follow‑up items.
• Communicate with internal teams, leadership, and outside contacts.
• Handle sensitive information with confidentiality and judgment.
• Support quality assurance, accreditation, or process‑improvement work.
• Use Excel, Word, and PowerPoint to present information.

Skills

Administrative support

Communication

Attention to detail

Independent worker

Valid driver’s license

Education

High school diploma/GED

Tools

Excel

Word

PowerPoint

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrator, Special Projects

Full-time Regular Professional Butler, PA, Butler, PA, US

4 days ago Requisition ID: 11426

Salary Range: $21.74 To $23.30 Hourly

Lifesteps Butler AT Center (Beside Huntington Bank on Rt 68)

389 Evans City Road

Butler, PA 16001

Position Summary

The Administrator of Special Projects (Full or Part-Time) provides senior-level administrative support while coordinating or overseeing specific projects. The role supports Leadership by managing assigned projects and helping ensure work is completed accurately, on time, and with discretion.

Responsibilities

• Coordinating special projects from planning through completion
• Preparing reports, documents, presentations, and correspondence
• Tracking deadlines, tasks, and project progress
• Organizing meetings, agendas, notes, and follow‑up items
• Communicating with internal teams, leadership, and outside contacts
• Handling sensitive information with confidentiality and judgment
• Supporting quality assurance, compliance, accreditation, or process‑improvement work
• Using Excel, Word, and PowerPoint to organize and present information

The position is based in Butler, PA. The normal work week is Monday through Friday, 8:00 am to 4:30 pm.

Lifesteps is a non‑profit human services organization which has been serving Western Pennsylvania for over 100 years by “helping individuals and families with life's changing needs”. The Agency provides programs and services to help those with special needs live to their fullest potential. If you have a strong desire to serve your community and help others, this is the right opportunity for you.

Position Requirements

Required

• High school diploma/GED
• Three (3) years' administrative support experience and excellent communication, organizational, and writing skills
• Ability to function independently with a high degree of comprehension, analytical skill, and attention to detail in producing work in a timely manner
• Considerable use of tact, diplomacy, discretion and judgment when dealing with sensitive information
• Proficient with Microsoft Office Suite (Excel, Word and PowerPoint)
• Current driver’s license and the ability to travel for business utilizing personal vehicle
• Ability to obtain ACT 33/34 and FBI clearances

Preferred

• Associate’s degree or higher in Business Administration or related field
• Prior experience with Quality Assurance, Accreditation, Compliance or Project Management

GREAT benefit package for full-time employment includes

• 100% Agency paid Medical, Dental and Vision insurance premiums
• Paid Vacation, Sick time and Personal/Emergency time
• Short & Long‑term Disability Insurance
• Tuition Reimbursement
• 403B Retirement Plan
• Life Insurance
• 12 paid holidays