Administrative Support & Meeting Coordination Specialist

Applied Research Solutions; Bedford (MA); On-site; USD 50,000 - 65,000; Full time

Job summary

Applied Research Solutions seeks an Administrative Support professional to provide a range of analysis and procedural competencies with increasing responsibility. This role requires familiarity with USAF systems and strong written communications.

You will support senior managers, manage files and communications, coordinate meetings, and assist program staff with background information for events and leadership approvals. The position emphasizes process improvement and cross-team collaboration.

Qualifications

• U.S. citizenship is required.
• Active Secret Clearance is required.
• Bachelor's Degree completed.
• 0–3 years of admin/clerical experience.
• Proficient with Microsoft Office (Outlook/Teams).
• Experience with video conferencing (Webex/Zoom).
• Understand day-to-day operational needs of customers.

Responsibilities

• Provides administrative and finance team support for proper organization.
• Manages office files, documents, and databases for accessibility.
• Handles incoming/outgoing communications (phone, email, correspondence).
• Coordinates meetings, appointments, and team schedules.
• Assists senior staff and prepares information for programs/events.
• Drafts documents for leadership approval and disseminates guidance.
• Coordinates meetings, including virtual setups and logistics.
• Prepares background information and attendee lists with documentation.
• Maintains scheduling documents for video/online conferencing setup.
• Provides travel planning and execution support.
• Performs other duties as assigned.

Skills

Administrative support

Analytical thinking

Researching information

Team collaboration

Problem solving

Education

Bachelor's Degree

Tools

Microsoft Office

Outlook

Teams

Webex

Zoom

Job description

Applied Research Solutions seeks an Administrative Support professional to provide a range of analysis and procedural competencies with increasing responsibility. This role requires familiarity with USAF systems and strong written communications.

You will support senior managers, manage files and communications, coordinate meetings, and assist program staff with background information for events and leadership approvals. The position emphasizes process improvement and cross-team collaboration.