Senior Administrative Assistant

Applied Res; Bedford (MA); On-site; USD 72,000 - 87,000; Full time

Job summary

Applied Research Solutions (ARS) seeks a Senior Administrative Support Specialist to strengthen our DoD administrative backbone. The role emphasizes documentation processing and day-to-day admin tasks essential to team efficiency.

The ideal candidate will have 5+ years of DoD administrative experience, US citizenship, and a current secret clearance. Proficiency in Workflows, SharePoint, and Teams is expected to support leadership with minutes, briefings, and travel coordination.

Qualifications

• Minimum of 5 years of administrative experience within a DoD setting.
• Must be a U.S. citizen.
• Must hold a current secret clearance.

Responsibilities

• Records Management
• Manage Workflow Taskers between the Directorate, Division, Branch and program levels
• Collaborate with PEG and Branch Admin Support Personnel
• Review documents for approval and clarity
• Prepare Status Update briefings for leadership meetings
• Take meeting minutes and follow-up with action items
• Assist with travel planning and arrangement
• Use discernment in finding/recommending the right person/people to work on a particular task
• Will perform other duties as assigned.

Skills

Administrative experience

DoD environment

Documentation processing

Meeting coordination

Tools

Workflows

SharePoint

Teams

Record Management

Job description

As a Senior Administrative Support Specialist, you will play an important role in maintaining the administrative backbone within a DoD setting. This position primarily emphasizes administrative and program management experience. Your main focus will be to support operations in processing documentation and facilitating day-to-day administrative tasks crucial to the efficient functioning of the team

Why Work with us?

Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support.Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers.

Responsibilities may include:

Records Management

Manage Workflow Taskers between the Directorate, Division, Branch and program levels

Collaborate with PEG and Branch Admin Support Personnel

Review documents for approval and clarity

Prepare Status Update briefings for leadership meetings

Take meeting minutes and follow-up with action items

Assist with travel planning and arrangement

Use discernment in finding/recommending the right person/people to work on a particular task

• Will perform other duties as assigned.

Requirements:

• Must be a U.S. citizen
• Must hold a current secret clearance.
• Minimum of 5 years of administrative experience within a DoD setting.

The ideal candidate will also have:

Experience: Experience in discerning where to look for the right person to handle taskers

Proficient:Proficiency in Workflows, SharePoint, Teams and Record Management

Team Player: Proven ability to work with branch admins as well as interact confidently with the Directorate front office

Work Experience: Experience working in a division level front office or PEG before as well as experience working as a Program Manager

Self-Starter: Demonstrated ability to take initiative to recommend efficiencies or automation processes that would benefit the programs/Branch/Division

The expected annual salary range: $72,000 - $87,000. Salary is dependent upon the role and associated responsibilities, candidate's experience, and qualifications to include education/training, and key skills.

All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check.

The contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.