Executive Admin & Budget Support Specialist

One Federal Solution; Fairview Heights (IL); On-site; USD 42,000 - 58,000; Full time

Job summary

One Federal Solution seeks an Administrative Support Specialist to provide administrative and technical support to Managers, Supervisors, and Leadership. The role includes budget preparation, tracking personnel actions, managing correspondence, and supporting meetings and events.

Strong organization, attention to detail, and multitasking in a fast-paced environment are essential. Responsibilities include processing civilian employee actions, preparing budget reports, note-taking for conferences,

Qualifications

• High school diploma or equivalent required.
• Two years of relevant administrative and technical support experience.
• Active Secret Clearance required to be considered.
• Strong oral and written communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.

Responsibilities

• Assist HR Manager, Supervisors, and Leadership with civilian employee processing.
• Support budget reports and related financial tasks.
• Provide note-taking and admin support for conferences and meetings.
• Coordinate logistics for meetings and training conferences, including space, tech, supplies, and transportation.
• Manage building badges, IDs, and keys for assigned personnel.
• Track hiring event selections and input data into agency systems or spreadsheets.

Skills

Administrative support

Communication

Organizational skills

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

One Federal Solution seeks an Administrative Support Specialist to provide administrative and technical support to Managers, Supervisors, and Leadership. The role includes budget preparation, tracking personnel actions, managing correspondence, and supporting meetings and events.

Strong organization, attention to detail, and multitasking in a fast-paced environment are essential. Responsibilities include processing civilian employee actions, preparing budget reports, note-taking for conferences,