Administrative Support

Chipton-Ross, Inc.; Town of Owego (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

Chipton-Ross, Inc. in Owego, NY seeks an Administrative Support Specialist to provide comprehensive office and facilities support on a full-time basis. You will assist with space planning, data gathering, reporting, and daily operations across the Owego campus.

The role includes managing calendars, coordinating travel, and supporting facilities projects, processes, and communications, while ensuring data accuracy and workflow efficiency.

Qualifications

• Accredited Bachelor's Degree required.
• Experience supporting facilities or similar operations preferred.
• Strong organizational and data analysis skills.

Responsibilities

• Provides administrative and space planning support to the Owego Facilities organization.
• Gathers, maintains, tracks, and verifies space, occupancy, employee, and facilities-related data from multiple sources.
• Updates space planning records, floor plans, seating assignments, and related databases.
• Compiles and analyzes data and prepares reports, spreadsheets, presentations, timelines, tables, and other materials to support Facilities planning and decision-making.
• Coordinates and tracks space requests, moves, changes, and other workplace activities, ensuring information is accurate and up to date.
• Manages calendars and schedules for the Facilities team, including coordinating meetings, appointments, site visits, and other team activities.
• Provides administrative support for Facilities projects, meetings, communications, and day-to-day operations, including coordinating business travel, preparing and processing expense reports, and assisting with other administrative activities as needed.
• Assists with developing and improving processes to enhance workflow, data accuracy, and overall efficiency.
• Provides information and guidance to employees and internal partners regarding Facilities processes, procedures, space assignments, and related services.

Skills

Space planning

Data management

Calendar management

Travel coordination

Administrative support

Education

Bachelor's degree

Tools

MS Office

Excel

Job description

Chipton-Ross is seeking an Administrative Support Specialist for a contract opportunity in Owego, NY.

POSITION RESPONSIBILITIES:

• Provides administrative and space planning support to the Owego Facilities organization.
• Gathers, maintains, tracks, and verifies space, occupancy, employee, and facilities-related data from multiple sources. Provide field checks on a daily basis, walking around our 1.6M SF campus.
• Updates space planning records, floor plans, seating assignments, and related databases to support effective utilization of workplace and facility resources.
• Compiles and analyzes data and prepares reports, spreadsheets, presentations, timelines, tables, and other materials to support Facilities planning and decision-making.
• Coordinates and tracks space requests, moves, changes, and other workplace activities, ensuring information is accurate and up to date.
• Manages calendars and schedules for the Facilities team, including coordinating meetings, appointments, site visits, and other team activities.
• Provides administrative support for Facilities projects, meetings, communications, and day-to-day operations, including coordinating business travel, preparing and processing expense reports, and assisting with other administrative activities as needed.
• Assists with developing and improving processes to enhance workflow, data accuracy, and overall efficiency.
• Provides information and guidance to employees and internal partners regarding Facilities processes, procedures, space assignments, and related services.

REQUIRED EDUCATION:

• Accredited Bachelor's Degree.

WORK HOURS:

• 4/10-1st Shift, Full-Time.