Administrative Support

Talentify; Town of Owego (NY); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health Benefits

Referral Program

Job summary

Talentify is seeking an Administrative Support for our Owego, NY campus. The role provides administrative and space planning support to the Facilities organization, manages data related to space, occupancy, and seating, and updates related records and databases to optimize workplace resources.

The position involves coordinating moves, site visits, and travel for the Facilities team, compiling reports, and assisting with daily operations.

Responsibilities

• Provides administrative and space planning support to the Owego Facilities organization.
• Gathers, maintains, tracks, and verifies space, occupancy, employee, and facilities data from multiple sources.
• Updates space planning records, floor plans, seating assignments, and related databases to support effective utilization of workplace and facility resources.
• Compiles and analyzes data and prepares reports, spreadsheets, presentations, timelines, tables, and other materials to support Facilities planning and decision-making.
• Coordinates and tracks space requests, moves, changes, and other workplace activities, ensuring information is accurate and up to date.
• Manages calendars and schedules for the Facilities team, including coordinating meetings, appointments, site visits, and other team activities.
• Provides administrative support for Facilities projects, meetings, communications, and day-to-day operations, including coordinating business travel, preparing and processing expense reports, and assisting with other administrative activities as needed.
• Assists with developing and improving processes to enhance workflow, data accuracy, and overall efficiency.
• Provides information and guidance to employees and internal partners regarding Facilities processes, procedures, space assignments, and related services.

Job description

Our client, a Aerospace And Defense company, is looking for a Administrative Support for their Owego¸ NY location.

Responsibilities:

• Provides administrative and space planning support to the Owego Facilities organization.
• Gathers, maintains, tracks, and verifies space, occupancy, employee, and facilities-related data from multiple sources.
• Provide field checks on a daily basis, walking around our 1.6M SF campus.
• Updates space planning records, floor plans, seating assignments, and related databases to support effective utilization of workplace and facility resources.
• Compiles and analyzes data and prepares reports, spreadsheets, presentations, timelines, tables, and other materials to support Facilities planning and decision-making.
• Coordinates and tracks space requests, moves, changes, and other workplace activities, ensuring information is accurate and up to date.
• Manages calendars and schedules for the Facilities team, including coordinating meetings, appointments, site visits, and other team activities.
• Provides administrative support for Facilities projects, meetings, communications, and day-to-day operations, including coordinating business travel, preparing and processing expense reports, and assisting with other administrative activities as needed.
• Assists with developing and improving processes to enhance workflow, data accuracy, and overall efficiency.
• Provides information and guidance to employees and internal partners regarding Facilities processes, procedures, space assignments, and related services.

Requirements:

• Prefers experience with client system client Buildings

Why Should You Apply?

• Health Benefits
• Referral ProgramExcellent growth and advancement opportunities