Administrative & Supervisory Support Coordinator

Lunch Bunch; Los Angeles (CA); On-site; USD 42,000 - 65,000; Full time

Job summary

Lunch Bunch in Los Angeles seeks an Administrative Coordinator to maintain accurate records, support daily operations, and keep internal systems up to date. You will coordinate communications and contribute to dashboards and reporting efforts across teams.

The role offers cross-training in supervisory tasks to cover when a supervisor is unavailable, requiring detail orientation, proactive planning, and the ability to work independently while collaborating with multiple departments.

Qualifications

• Strong organizational skills and attention to detail in daily operations.
• Ability to manage multiple tasks, deadlines and recurring responsibilities.
• Strong written and verbal communication across teams and levels.
• Proficiency with spreadsheets, digital databases, and administrative tools.
• Ability to learn new software, systems, and internal workflows quickly.
• Strong follow-through and accountability when handling tasks.
• Ability to work independently while collaborating across departments.
• Sound judgment for identifying discrepancies and escalating issues.

Responsibilities

• Administrative operations, scheduling, supervisor coverage.
• Create and manage schedules, cover shifts, and update rosters.
• Coordinate with supervisors to address staffing and daily operations.
• Complete weekly exports and maintain internal records.
• Update Paylocity cost centers, dashboards, onboarding sheets, and Airtable.
• Track outstanding tasks and ensure information is current.
• Prepare and distribute newsletters, announcements, reminders, and updates.
• Utilize scheduling software to ensure shifts are correct and geo-fences accurate.
• Maintain territory CRM and organize teacher feedback and surveys.
• Provide temporary supervisory coverage during absences and support tasks.

Skills

Organizational skills

Attention to detail

Multitasking

Written communication

Verbal communication

Spreadsheet proficiency

Database proficiency

Independent work

Cross-department collaboration

Adaptability

Problem solving

Time management

Tools

Paylocity

Airtable

Job description

Lunch Bunch in Los Angeles seeks an Administrative Coordinator to maintain accurate records, support daily operations, and keep internal systems up to date. You will coordinate communications and contribute to dashboards and reporting efforts across teams.

The role offers cross-training in supervisory tasks to cover when a supervisor is unavailable, requiring detail orientation, proactive planning, and the ability to work independently while collaborating with multiple departments.