Administrative Coordinator

Lunch Bunch Co; West Hollywood (CA); On-site; USD 48,000 - 62,000; Full time

Job summary

Lunch Bunch is seeking an Administrative Coordinator to maintain accurate records and support day-to-day administrative operations in West Hollywood, CA. The role includes coordinating communications and ensuring internal systems and dashboards stay up to date.

The ideal candidate will be detail-oriented, organized, proactive, and capable of understanding how departments collaborate to support overall operations. Cross-training for supervisory coverage is involved.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks, deadlines, and recurring responsibilities.
• Strong written and verbal communication skills.
• Proficiency with spreadsheets, digital databases, and administrative tools.
• Ability to learn new software, systems, and internal workflows quickly.

Responsibilities

• Create and manage schedules, including coordinating coverage, filling open shifts, and updating schedules as needed.
• Coordinate with supervisors to address staffing needs and maintain smooth daily operations.
• Complete weekly exports and maintain accurate internal records.
• Update Paylocity cost centers, hiring and schedule dashboards, teacher onboarding sheets, and Airtable.
• Track outstanding tasks and ensure information is accurate and up to date.
• Prepare and distribute newsletters, announcements, reminders, and operational updates.
• Utilize scheduling software capabilities, and ensure all shifts are correct, accounted for, and all geo-fences are accurate
• Maintaining territory CRM
• Organize and manage teacher feedback, class photos, post-program surveys, and incident reports.
• Ensure teachers are completing feedback and surveys as data collection is important for the growth of the department/business
• Complete cross-training on supervisory workflows, systems, and procedures.
• Provide temporary supervisor coverage during absences, supporting routine operational tasks and scheduling needs

Skills

Organizational skills

Attention to detail

Communication skills

Spreadsheet proficiency

Multi-tasking

Job description

About Lunch Bunch:

Lunch Bunch is on a mission to change kids' nutrition and access to

knowledge about healthy eating - and ultimately influence the role food can play in

educating kids in a fun, creative, inspiring way. We are doing this by partnering with

schools to offer unique enrichment programming where food can be the foundation of not

only learning culinary arts & cooking, but also entrepreneurship, STEM skills, health and

fitness, world history and more. The curricula are thoughtfully designed to incorporate

multicultural learning, both familiar and growth mentality, partnership with school core

curriculums and long-term lessons to build healthy habits over a student's lifetime.

Role Summary:

The Administrative Coordinator role is responsible for maintaining accurate records,

supporting day-to-day administrative operations, coordinating communications, and

ensuring that internal systems and dashboards remain up to date.

While the primary focus of this role is administrative, the individual will also receive

cross-training in supervisory responsibilities to provide coverage when a supervisor is

unavailable. The ideal candidate is detail-oriented, organized, proactive, and able to

understand how different departments work together to support overall operations.

Responsibilities:

Administrative operations, scheduling, supervisor coverage:

• Create and manage schedules, including coordinating coverage, filling open shifts, and updating schedules as needed.
• Coordinate with supervisors to address staffing needs and maintain smooth daily operations.
• Complete weekly exports and maintain accurate internal records.
• Update Paylocity cost centers, hiring and schedule dashboards, teacher onboarding sheets, and Airtable.
• Track outstanding tasks and ensure information is accurate and up to date.
• Prepare and distribute newsletters, announcements, reminders, and operational updates.
• Utilize scheduling software capabilities, and ensure all shifts are correct, accounted for, and all geo-fences are accurate
• Maintaining territory CRM
• Organize and manage teacher feedback, class photos, post-program surveys, and incident reports.
• Ensure teachers are completing feedback and surveys as data collection is important for the growth of the department/business
• Complete cross-training on supervisory workflows, systems, and procedures.
• Provide temporary supervisor coverage during absences, supporting routine operational tasks and scheduling needs

Requirements

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks, deadlines, and recurring responsibilities.
• Strong written and verbal communication skills.
• Proficiency with spreadsheets, digital databases, and administrative tools.
• Ability to learn new software, systems, and internal workflows quickly.
• Strong follow-through and accountability when managing assigned tasks.
• Ability to work independently while collaborating effectively across departments.
• Sound judgment when identifying discrepancies, resolving routine issues, and escalating concerns.
• Flexibility and adaptability when shifting between administrative responsibilities and temporary supervisory coverage.
• Previous administrative, operations, or coordination experience preferred.

This job description is not intended to be all-inclusive. The employee may be required to

perform other related duties as assigned to meet the ongoing needs of the organization.

Lunch Bunch is proud to be an equal opportunity employer. We are committed to creating

and maintaining an inclusive, welcoming, and equitable environment for all. We do not

discriminate based upon race, religion, color, national origin, gender (including pregnancy,

childbirth, or related medical conditions), sexual orientation, gender identity, gender

expression, age, socioeconomic status, status as a protected veteran, status as an

individual with a disability, or other applicable legally protected characteristics.