Administrative Analyst

TruCapital Partners; Los Angeles (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

TruCapital Partners is seeking a highly organized Administrative Analyst in Los Angeles. The role focuses on supporting program coordination, documentation, and stakeholder communication.

The ideal candidate will possess strong administrative, data-tracking, and reporting experience. Responsibilities include managing data collection, preparing program reports, and coordinating meetings. This is a long-term contract opportunity with a collaborative environment.

Qualifications

• Bachelor’s degree in a related field and four years of relevant experience; OR Master’s degree and two years of relevant experience.
• Knowledge of business management practices and project coordination.
• Ability to analyze and resolve procedural or organizational issues.

Responsibilities

• Lead the collection, tracking, and organization of data from internal project teams.
• Assist in preparing quarterly program reports and budget baselining spreadsheets.
• Draft and update program-related memos, procedures, and reports.

Skills

Organizational skills

Data tracking

Communication skills

Problem-solving skills

Proficiency in Excel

Education

Bachelor's degree in a related field

Master's degree in a related field

Tools

MS Word

Outlook

Excel (XLOOKUP, INDEX/MATCH, PivotTables, PivotCharts)

Job description

Our client, a very well establish organization in the Los Angeles area is seeking a highly organized Administrative Analyst to support a large, multi‑department program. This role is ideal for someone with strong administrative, data‑tracking, and reporting experience who thrives in a collaborative, deadline‑driven environment. The priority for this role is focused on administrative coordination, documentation, and stakeholder communication. This is a long term contract opportunity.

Key Responsibilities

• Lead the collection, tracking, and organization of data from internal project teams and reporting systems.
• Assist in preparing quarterly program reports, monthly spending forecasts, budget baselining spreadsheets, and planned expenditure summaries.
• Log and monitor funding requests and maintain accurate documentation across multiple platforms.
• Draft and update program‑related memos, procedures, and reports.
• Coordinate meetings through Outlook and support communication across stakeholder groups.
• Manage a shared program inbox and support administrative tasks within internal workflow systems.
• Create, refine, and maintain Excel worksheets; build dashboards using existing data.
• Support a team‑oriented environment with strong communication and professionalism.

Experience & Education

• Bachelor’s degree in a related field and four years of relevant experience; OR Master’s degree and two years of relevant experience; OR equivalent administrative experience in a similar public sector environment.
• Knowledge of business management practices, project coordination, budgeting/finance concepts, financial tracking systems, and contract administration.
• Ability to analyze and resolve procedural or organizational issues, manage projects, compile data, prepare reports, and use enterprise software systems.
• Strong judgment, discretion, prioritization, and problem‑solving skills.
• Strong administrative and organizational skills.
• Proficient in MS Word, Outlook, MS Forms, and Excel (XLOOKUP, INDEX/MATCH, PivotTables, PivotCharts).
• Ability to collect data from staff and managers under tight timelines.
• Skilled in preparing reports, drafting correspondence, and maintaining accurate documentation.