Administrative Concierge & Office Coordinator

Beacon Hill Staffing Group, LLC; Los Angeles (CA); On-site; USD 30,000 - 47,000; Full time

Job summary

Beacon Hill Staffing Group, LLC in Los Angeles is seeking a dependable Administrative Coordinator to support the Office Administrator. This in-office role manages guest seating, conference rooms, catering, travel, and related business center tasks.

The position requires a professional, polished demeanor, 1–3 years of relevant experience, and strong MS Office skills. Monday–Friday, 8:30 AM–5:00 PM, with overtime and schedule flexibility as needed.

Qualifications

• Minimum 1–3 years of customer service, hospitality, reception or office support experience.
• Excellent written and verbal communication skills for interacting with executives, clients and colleagues.
• Proficiency in Microsoft Office Suite and online resources for research, reservations and service coordination.

Responsibilities

• Greet clients and visitors, follow security protocols, escort guests to conference rooms.
• Coordinate scheduling of conference rooms and support IT for video conferencing and catering.
• Maintain knowledge of org structure, departments and key personnel.
• Provide concierge-style services (hotels, restaurants, travel, transport, entertainment) as needed.
• Prepare budgets and assist in vendors for office events.
• Coordinate administrative meetings and events, trainings and team events.
• Assist with sponsorships and client-development activities.
• Reconcile invoices and process payments through expense systems.
• Manage visiting employee access, badges and workspace requests.
• Maintain parking validation records and submit maintenance requests.
• Support additional responsibilities and special projects as assigned.

Skills

Customer service

Hospitality

Reception

Office support

Microsoft Office

Education

High school diploma

Bachelor's degree (preferred)

Tools

Microsoft Office Suite

Job description

Beacon Hill Staffing Group, LLC in Los Angeles is seeking a dependable Administrative Coordinator to support the Office Administrator. This in-office role manages guest seating, conference rooms, catering, travel, and related business center tasks.

The position requires a professional, polished demeanor, 1–3 years of relevant experience, and strong MS Office skills. Monday–Friday, 8:30 AM–5:00 PM, with overtime and schedule flexibility as needed.